City Of New York

E.C.S Unit Chief

City Of New York • $90K — $120K *
New York, NY 10025In-Person
Education, Government & Non-Profit
Less than 5 years of experience
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Job Overview by Ladders

Qualifications

  • Baccalaureate degree with 6 months research experience, or equivalent education and experience.
  • Associate degree or 60 college credits plus 2.5 years research experience.
  • High school diploma plus 4.5 years research experience, or equivalent qualifications.
  • Experience must involve data gathering, organization, analysis, and report writing.
  • Nine college credits in statistics or research can substitute for experience.

Responsibilities

  • Supervise daily workflow and productivity of the E.C.S Unit.
  • Train staff on new applications or procedural changes.
  • Oversee monthly data downloads to Law Manager.
  • Monitor weekly E-FORMS reports from IT Division.
  • Address work-related issues with team members.
  • Conduct interviews for open positions within E.C.S Unit.
  • Assist staff to prevent backlogs and ensure timely workflow.

Benefits

  • Opportunity for professional growth through training and development.
  • Collaborative work environment fostering teamwork and communication.
  • Access to resources for data management and reporting.
  • Engagement with multiple departments for a comprehensive understanding of operations.
  • Contribution to budgeting and expenditure tracking in a government setting.
Full Job Description
Supervise E.C.S Unit as follows: 1.Oversee daily work flow, and productivity of the unit. 2.Notify and train staff on any new applications or changes implemented in the unit. 3.Oversee the monthly download to Law Manager, 4.Monitor the weekly E-FORMS reports received from the IT Division. 5.Address all work related issues/concerns with staff. 6.Interview all candidates for vacant positions in E.C.S 7.Train new staff in all areas of the Encumbrance Control System. 8.Provide staff with assistance when necessary to prevent backlog. 9.Run Quality Control Reports to ensure accuracy of data in the system. 10.Oversee the weekly EBT upload received from IT. -Provide case related expense data with adjustments to vendor totals using contract & purchase order report (AGOENC-001) extracted using FMS3 to be used for the monthly OTPS Variance Report. -Provide reports using various points of reference designed to meet the needs of Attorneys, Fiscal Unit and other Divisions or agencies who request case related expense information. -Provide the Budget Chief and Director of Finance with all relevant case expense information to be used for the budget Supplemental / City Counsel request. -Provide expenditure reports for specific services and vendor to be used for contract allocation purposes. RESEARCH ASSISTANT - 60910 Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or 2. An associate degree from an accredited college, or completion of 60 semester credits at an accredited college, and two years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or 3. A four-year high school diploma or its educational equivalent and four years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or 4. Education and experience equivalent to "1", "2", or "3" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits from an accredited college for one year of full-time experience. Completion of nine credits, at the college or graduate school level, in statistics, quantitative methods, mathematics, or research can be substituted for six months of the required experience. However, all candidates must possess a four-year high school diploma or its educational equivalent and at least six months of required experience or the nine specialized credits.

About City Of New York

The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world. City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more.

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Join the City of New York’s dynamic team to contribute to the community and enhance the city’s services across a broad spectrum of disciplines. The City of New York offers a unique opportunity to engage in meaningful work that impacts the lives of millions while navigating through a career filled with learning and growth. Transform the metropolitan landscape and enrich the lives of its residents with the best minds in public administration, urban planning, and community services. The City of New York stands at the forefront of urban management and innovation. Lead with a unique position in public service, at the intersection of technology, community needs, and sustainable development. Work alongside a diverse team of professionals dedicated to improving city operations and enhancing the quality of urban life. Collaborate with the largest network of public service experts in the nation, fostering leadership, diversity training, and professional development.

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