Job DescriptionDocument Controls Manager Calgary, ABEXP is currently searching for a
Document Controls Manager who will be responsible for leading and managing a team, interacting with internal and external stakeholders on a broad range of projects, including but not limited to Small/Mid/Large Program Management, Design Build, EPC or EPCM projects within Transportation, Infrastructure and vertical Construction business sectors. The successful candidate must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities A successful candidate will demonstrate independence and self-motivation in executing daily job duties, with minimal direction and oversight.
What a day at EXP has in store for you- Performs standard administrative functions.
- Cross train and support other support function positions as requested.
- Covers other support function positions as requested.
- Coordinates the printing and distribution process for engineering drawings and documents.
- Performs basic system maintenance and access requests.
- Develops and distributes meeting minutes and correspondence
- Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
- Organize and set up new projects with approved directories with appropriate security levels.
- Work with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
- Monitor and follow up on past due document and submittal deliverables.
- Mentor and train new staff and project team members on systems and processes as requested.
- Assist Procurement department with setup of bid packages within the document control system.
- Update user and vendor directories.
- Setup and support meeting minutes and reports.
- Create scheduled and ad-hoc reports as needed.
What your experience looks like- 7+ years of experience in project controls within infrastructure, construction, or related sectors.
- Software knowledge: Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint.
- Quality control of own work.
- Ability to establish and maintain effective working relationships.
- Ability to perform assigned responsibilities with minimal to moderate supervision.
- Ability to prioritize, organize and perform multiple work assignments simultaneously.
