POSITION SUMMARYReports to: IDD Manager
The Document Control Manager key responsibilities are:
- Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
- Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization.
- Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
- Act as the main point of contact for document control with internal and external stakeholders.
- Establish document management best practices and opportunities for continuous improvement.
- Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
- Design and implement detailed work instructions to support the approved procedures.
- Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
- Manages and maintains department budget and headcount.
- Monitor staff performance and quality of work through providing coaching/mentoring and training .
- If required, set up hard copy filling system with wet signature hard copy filing.
- Champion the development of improved document workflows to reduce timelines .
EDUCATION AND QUALIFICATIONS- College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience.
- A minimum of 10 years' document control experience in a construction project/site environment with a minimum 5 years' experience in a lead document control role.
JOB REQUIREMENTS- Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
- Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
- Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines.
- Knowledge of rail engineering, operations and maintenance terminology is an asset.
- Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex.
- Highly proficient with Microsoft Office Suite.
- Strong EDMS skills, including systems such as SharePoint, Aconex, etc.
Salary Banding: $150K - $160K
WORK ENVIRONMENT This position is located in Toronto, ON.
