Document Control / Configuration Mgmt

Fluidstack

$70K — $95K *
Real Estate & Construction
5 - 7 years of experience
Job Overview by Ladders

Qualifications

  • 5-7 years experience in document control within engineering or construction environments.
  • Proficient in configuration management, ensuring teams adhere to approved revisions.
  • Hands-on experience with document control systems like Aconex, Procore, or SharePoint.
  • Skilled in managing document flow between multiple stakeholders to prevent approval delays.
  • Detail-oriented with a strong record-keeping aptitude for audit trails and revision history.
  • Ability to catch discrepancies in documentation before reaching construction phases.
  • Familiarity with datacenter or industrial construction processes is a plus.

Responsibilities

  • Oversee the document control system for datacenter construction projects, including all drawing and specification revisions.
  • Implement configuration management for accurate baseline adherence on concurrent job sites.
  • Establish and enforce naming, versioning, and approval workflows for traceability of engineering documents.
  • Facilitate effective communication and document flow among design firms, vendors, and project teams to avoid build delays.
  • Maintain comprehensive audit trails for use by construction, commissioning, and closeout teams.

Benefits

  • Supportive company culture that prioritizes team collaboration and innovation.
  • Opportunities for professional growth and advancement within the organization.
  • Access to industry-leading tools and technology for effective document management.
  • Flexible work arrangements to promote work-life balance.
Full Job Description
Role Scope
  • - Own the document control system for datacenter design and construction, covering drawings, specs, submittals, and revisions across many concurrent sites.
  • - Run configuration management so every site is built to the current approved baseline and no team works off a superseded drawing.
  • - Set and enforce the naming, versioning, and approval workflows that keep engineering documents traceable from design through as-built.
  • - Manage the flow of documents between design firms, EPCs, vendors, and internal teams so approvals never stall the build.
  • - Maintain the audit trail and revision history that construction, commissioning, and closeout teams depend on.
What We're Looking For
  • **The below is a starting point. We always make space for exceptional people, so if you don't fit this role exactly, tell us where you would.**
  • - You've run document control for large engineering or construction programs with many drawings, revisions, and stakeholders in flight at once.
  • - You've owned configuration management and caught the case where a team was about to build off a superseded revision.
  • - You've set up or administered a document control system such as Aconex, Procore, or SharePoint and enforced its workflows.
  • - You've managed document flow across external design firms, EPCs, and vendors without letting approvals become the bottleneck.
  • - You keep records so clean that an auditor, a commissioning agent, or a closeout team can trace any document to its current approved version.
  • - You catch the missing signature, the wrong revision, or the untracked change before it reaches the field.
  • - **Bonus:** Datacenter, industrial, or mission-critical construction. Aconex, Procore, or Bluebeam. Configuration management on regulated or high-rigor programs. As-built and closeout documentation.


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