Your Role on the TeamResponsible for supervising the administrative services of a large academic department, reporting to Chief Administrative Officer. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.
What It Takes to be SuccessfulRequired:- Solid knowledge of the organization's processes, protocols, and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
- Solid knowledge of common organization-specific and other computer application programs.
- Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
- Solid skills to quickly evaluate complex issues and identify resolutions.
- Solid organizational and customer service skills to effectively manage multiple priorities.
- Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
- Demonstrated skills in employee supervision and HR administration.
- Proficiency in Microsoft applications including Excel, Word and PowerPoint.
- Demonstrated skill to effectively communicate, both verbally and in writing, to a diverse group of employees (faculty, staff, and students) to disseminate information.
- Demonstrated fiscal management capabilities, including effective expense reduction, revenue increase, utilization management, and budget control.
- Skill in projecting and monitoring income and spending trends on the basis of existing revenue and cost data.
- Skill to design, develop and implement computerized tracking system.
- Demonstrated skill in budget preparation and trend analysis.
- Demonstrated superior interpersonal and communication skills.
- Interpersonal skills to establish and maintain cooperative working relationship with other department and campus staff and faculty; campus departments; campus Accounting; Contracts and Grants Accounting, Sponsored Projects Administration, granting agency personnel, etc.
- Ability to communicate well in both written and verbal English.
- Ability to handle confidential matters/information with tact and discretion.
- Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions.
- Bachelor's degree in related area and / or equivalent experience / training
- 5-7 Years of relevant job experience with a Bachelor's or Master's degree in Business/Healthcare administration, or equivalent experience.
Preferred:- Demonstrated knowledge and understanding of trends in healthcare delivery system, the provision of care, and other emerging issues in healthcare management.
- Proven personnel management strength, including demonstrated ability to select, motivate, develop, evaluate performance, discipline, and promote collaborative team efforts.
- Working knowledge of UCI cost accounting standards.
- Familiarity with Microsoft Office, Tableau, Epic - EMR, UCI on-line financial systems including KFS.
- Previous experience in an academic setting or private physician office.
- Previous UC system experience.
- 3-5 year experience in managing division/departments in a complex matrix of comparable level of experience.
Total RewardsIn addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $71300- $100000 (Annual).
