University of California Los Angeles

Director of Operations

University of California Los Angeles • $125K — $150K *
Los Angeles, CA 90011In-Person
Education, Government & Non-Profit
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • High-level administration experience in advising senior management or overseeing complex programs at large organizations.
  • Strong verbal and written communication skills for addressing sensitive issues in a university context.
  • Proven ability in consulting, relationship building, and strategic innovation.
  • Expertise in analyzing qualitative and quantitative data to develop assessments and initiatives.
  • Capacity to work independently and tackle challenging problems proactively.
  • Active listening skills with the ability to communicate persuasively with university leadership.
  • Tact and diplomacy in handling sensitive organizational matters.
  • Demonstrated leadership skills to achieve organizational goals.
  • Availability to work evenings and weekends as required.

Responsibilities

  • Provide executive support and communications for the Faculty Director.
  • Manage financial reporting and oversight for departmental activities.
  • Coordinate and plan events, including meetings and academic conferences.
  • Build and maintain relationships with donors, campus administration, and external partners.
  • Direct administrative workflow and oversight for the Faculty Director.
  • Engage with high-level campus constituents with professionalism and tact.
  • Expand external partnerships and development opportunities.

Benefits

  • Comprehensive benefits starting on day one.
  • Access to a UC Total Compensation Estimator for evaluating total compensation value.
  • Opportunities for professional development and growth within the university.
Full Job Description
Special Instructions to Applicants

This position is fully onsite at the UCLA Westwood campus. Applicants for this position must be available to work evenings and weekends as needed.

Position Summary

The Director of Operations will provide executive support, communications and PR support, financial management and reporting, and event coordination for the Faculty Director. You will lead and direct activities relating to the oversight and administrative workflow for the Faculty Director. As the Director of Operations, you will interact with high level campus constituents, including donors, campus administration, and the academic community with tact and diplomacy. You will build relationships to expand external partnerships and development opportunities, and will also manage the relationships with external partners, donors and grant agencies on behalf of the Faculty Director. A key component of the role will be to plan and coordinate events with partners ranging from meetings to academic conferences and colloquia domestically and abroad.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

  • High-level administration experience advising senior management and/or overseeing complex programs and projects at a large company or public institution. (Required)
  • Highly developed skill in both verbal and written communication to address sensitive, complex, and broad ranging issues in a university setting. Ability to work independently in a consultative, collaborative manner with the campus leadership. (Required)
  • Demonstrated ability to provide high level consulting, relationship building, innovation, and strategic skills required. (Required)
  • Expert ability to clearly and logically analyze qualitative and quantitative information, trends, and policies. Ability to develop broad assessments and initiatives as well as more focused plans, solutions, and approaches. (Required)
  • Ability to work independently, accept challenging circumstances and take initiative to solve problems where solutions may not be readily apparent. (Required)
  • Active listening skills and the ability to communicate in a direct and persuasive manner with the highest levels of university administration. (Required)
  • Ability to handle sensitive organizational issues with tact, diplomacy, and confidentiality. (Required)
  • Demonstrated leadership abilities to establish and achieve organizational goals. (Required)
  • Ability to work evenings and weekends as needed. (Required)

    • Schedule

    8:00 a.m. to 5:00 p.m.
    Union/Policy Covered

    99-Policy Covered
    Complete Position Description

    https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Executive%20Advisor%203%20(TBD_1000534)

    About University of California Los Angeles

    The University of California, Los Angeles is a public land-grant research university in Los Angeles, California. UCLA's academic roots were established in 1881 as a teachers college then known as the southern branch of the California State Normal School. This school was absorbed with the official founding of UCLA as the Southern Branch of the University of California in 1919, making it the second-oldest of the 10-campus University of California system. UCLA offers 337 undergraduate and graduate degree programs in a wide range of disciplines, enrolling about 31,600 undergraduate and 14,300 graduate and professional students. UCLA received 174,914 undergraduate applications for Fall 2022, including transfers, making the school the most applied-to university in the United States. The university is organized into the College of Letters and Science and 12 professional schools. Six of the schools offer undergraduate degree programs: the School of the Arts and Architecture, Samueli School of Engineering, Herb Alpert School of Music, School of Nursing, Luskin School of Public Affairs and School of Theater, Film and Television. Three others are graduate-level professional health science schools: the David Geffen School of Medicine, School of Dentistry and Fielding School of Public Health. The School of Education & Information Studies, Anderson School of Management and School of Law round out the university.
    Learn more about University of California Los Angeles
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    Education, Government & Non-Profit
    * Ladders Estimates

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