Job SummaryThe Director of Finance is responsible for calculating, preparing and processing bills, invoices, vouchers, accounts payable and receivable, budgets and other financial records according to established procedures.
Job Responsibilities- Manage multiple bank accounts including documentation and reconciliation of all transactions.
- Review and understand the requirements of each Grant and contract to ensure that Sts. Joachim and Ann Care Service will be in compliance with all financial provisions.
- Keep complete and accurate records of grant balances and reconcile with HMIS
- Ensure that all in-coming funds are properly recorded and safeguarded through separation of duties and proper documentation.
- Verify the checks and cash to documentation received.
- Manage petty cash funds to ensure proper procedures are followed.
- Review invoices for accuracy and completeness.
- Examines records of amounts due and makes sure invoices are paid according to terms.
- Calculate, prepare, and issue financial statements.
- Ensure voucher payments are accurate and processed on a timely basis
- Prepare documents and work with outside auditing firm for annual audit
- Regularly attend Bi-monthly board meetings.
- Regularly attend Administration meetings for operating and communication purposes.
- Manage the annual budget process.
- Design and implement processes as necessary.
- Maintain confidentiality at all times.
- Any other duties as assigned.
Data/Information: Data/Information to be Received or Reviewed: compliance report, payroll sheets and NAP tax application
Data/Information to be Prepared: NAP tax quarterly report, W-4's, other new hire paperwork and performance appraisals
Data/Information toRefer to:employee handbook, employee/volunteer files, archdiocese website and Internet
Job Requirements- Communicate effectively both verbally and in writing with people of various socio-economic and cultural backgrounds including communication with: Executive Director, administration, rectory staff, Case Workers/Housing Program Supervisor, IT coordinator, program coordinators, various Archdiocese departments, governing board, and our Development leadership.
- Experience with and ability to use: computer (Quick Books, Word, Excel, PowerPoint), fax/copier and telephone.
- Exercise good judgment and use good organizational skills in evaluation situations, making referral decisions and following through.
- Work harmoniously with applicants, recipients, general public and other employees.
- Work in and promote a team environment
- Knowledge in the field of accounting
- Basic math skills
- Pay close attention to detail, prioritize, organize, multi-task, and follow through.
- Administer, organize, and maintain complex record and filing systems for collecting and reporting data.
- Communicate effectively verbally and in writing with other staff, board members, donors and community.
- Demonstrate tact and discretion in preparing, disclosing and handling information.
- Work independently and as part of a team.
- Contribute to strategic discussions and planning.
- Ability to handle a highly motivated volunteer staff.
- Ability to pass a pre-employment or for cause drug test.
- Ability to pass a background check.
General-Work Related Experience:
- 3 years experience in related job required
- 1-3 years supervisory experience in any job required.
Education:
- Bachelor's degree from an accredited institution or equivalent education and experience.
- CPA preferred
BenefitsWork/life balance is so important to the archdiocese. After all, our business is about making life easier and better-and we want that for you and your career just as much as our consumers and their day-to-day lives. That's why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.
As well as being able to make the most of life at home, you'll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we're working with near you, and you can always ask us more about this at events and interviews-we love to see how passionate our people are about giving back.
