Description

The Court offers a competitive compensation package.

Candidates that are hired with less than one (1) year of experience in this title will begin at $126,931.00. Upon completion of one (1) year in the title and successful completion of the probationary period, the employee will receive a salary increase to $153,767.00.

See below for additional benefits.

SUMMARY:
Under the general direction of the Executive Court Administrator, the Director manages court-wide programs and procedures designed to monitor and control civil, criminal, and family case processing functions. Prepares required reports for the State Court Administrators Office (SCAO) which measure caseload and compliance with SCAO guidelines.

This is an at-will position serving at the pleasure of the Court which may unilaterally exercise the power to terminate your employment at any time, with or without cause.

ESSENTIAL FUNCTIONS:
• Assists with identification and evaluation of caseload, identification of needed resources, and the development and implementation of policies, procedures and programs, making recommendations as appropriate.
• Manages reporting staff by assigning work, documenting work performance metrics and communicating work performance expectations, establishing professional development plans, providing training, implementing corrective actions plans, approving time, assuring appropriate staffing coverage, conducting periodic performance reviews, acknowledging accomplishments, providing assistance, and issuing discipline, operational goals, status changes and other pertinent information.
• Coordinates and implements a system of processes and procedures to control the pre-judgment and post-judgment progress of cases in all court divisions.
• Oversees the case management systems and personnel to ensure proper assignment of cases, scheduling of court proceedings, tracking of daily courtroom activity and transfer of cases.
• Monitors the Court's performance and recommends modifications to the caseflow management system as needed. Assists in identifying and implementing best practices and technological advances for enhancing case management and coordinates the implementation.
• Monitors individual and divisional dockets to effectively utilize judicial, support, and physical plant resources to avoid adjournments and ensure the timely disposition of scheduled cases as mandated by the State Court Administrative Office (SCAO).
• Coordinates and implements on-going centralized training programs for individuals responsible for caseload processing and case adjudication. Implements processes and creates materials to inform Judges, staff, ancillary agents, attorneys and litigants of special procedures required by the Court's customized systems.
• Oversees the management of court records (physical and electronic), ensuring proper organization, control, preservation, and accurate data entry.
• Oversees the assignment of transcriptionists and ensures the creation accurate and timely creation of the verbatim record of court proceedings.
• Works in coordination with Court IT to ensure court recording systems meet state technology guidelines and are properly used and maintained.
• Monitors changes in legal requirements impacting case management and court reporting, and coordinate the implementation of necessary procedural changes.
• Monitors requests for assistance within the courtrooms and provides information to assist the administrative division in budgeting for and obtaining equipment and interpreters needed to comply with the American with Disabilities Act.
• Analyzes data and prepares and submits caseload data for each division and to SCAO as required to ensure performance measures are met.
• Analyzes data and creates and presents reports for various docket review committees.
• Collaborates with the County Clerk's office and the Friend of the Court personnel to ensure accurate data entry into the case management system.
• Fosters a diverse and inclusive work environment through participation in relevant initiatives.
• Prepares and maintains a succession plan for positions within the department
• Serves as an advisor and coach to supervisors and managers.
• Provides data for grant opportunities and stakeholders.
• Oversees assignment of and payment to interpreters, house counsel and per diem court reporters.
• Oversees assignment of house counsel for the Family Division - Domestic and appellate counsel for Criminal Division. Oversees preparation of yearly judicial rotation schedules.
• Participates in Strategic Planning process.
• Performs other duties as assigned.

Qualifications, Licenses and Certifications:
• Bachelor's degree, in business administration, public administration, management, or a related field preferred.
• Five (5) years of progressively responsible management experience.
• If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties.
• Proficiency in MS Office Suite and relevant software and systems.
• Experience commensurate with the job that demonstrates the required skills and competencies may be considered in lieu of education requirement(s).

KNOWLEDGE, SKILLS AND ABILITIES:
• Strong interpersonal and collaboration skills to work effectively with diverse court personnel and stakeholders.
• Excellent problem-solving and analytical skills with the ability to apply rules and procedures effectively.
• Exceptional communication skills with the ability to explain complex information clearly and professionally.
• Ability to remain calm and effective in high-pressure situations.
• Proven ability to build and maintain positive working relationships.
• Ability to identify needs, evaluate options, and develop and implement effective policies and programs.
• Strong customer service skills and the ability to interact courteously and effectively with the public.
• Proficient in operating standard office equipment.
• Ability to proactively respond to evolving workplace dynamics.
• Ability to advise and consult with staff and supervisors on complex issues.
• Experience in developing and delivering relevant training.
• Excellent organizational and time management skills to manage multiple projects and meet deadlines.
• Strong critical thinking and decision-making abilities.
• Excellent public speaking and presentation skills.
• Thorough understanding of court processes and procedures.
• Ability to maintain a professional appearance and demeanor.
• Proven ability to exercise sound judgment and maintain confidentiality.
• Ability to work with a diverse population.

PHYSICAL REQUIREMENTS:
• Must be able to lift 25 lbs.

Additional Requirements:
• Successful completion of criminal and IV-D background check and fingerprinting.
• Applicants must be legally authorized to work in the U.S.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

Requirements

ELIGIBILITY: This examination is open to anyone who meets the minimum qualifications.

SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list.

NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED.

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass/Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE:

APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: www.3rdcc.org. The direct link to this site:

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018.

POSTING: This notice must be posted on all bulletin boards until the filing date has expired.