DIRECTOR OF CONTRACTS AND PROCUREMENT

City Of New York • $110K — $130K *

New York, NY 10025In-Person

Education, Government & Non-Profit

Less than 5 years of experience

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Job Overview by Ladders

Qualifications

Master's degree in relevant fields like finance, economics, or public administration.
Two years of professional experience in budget administration, accounting, or program evaluation.
Eighteen months of executive or managerial experience is required.
Familiarity with contract management and procurement processes.
Strong analytical skills, especially in data analysis and quality assurance.

Responsibilities

Manage procurement solicitation activities and oversee contract portfolio onboarding.
Provide guidance on contracting and procurement policy to various offices.
Lead data analysis and develop performance metrics and management reports.
Enhance tracking and communication systems with technical partners.
Deliver technical assistance and staff training related to quality assurance and professional development.

Benefits

Standard Monday to Friday work schedule, 9 AM to 5 PM.
Opportunities for professional development and training.
Involvement in meaningful work focused on homelessness prevention and community support.

Full Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE, BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Homelessness Prevention Administration (HPA) was established in 2014 and has since played an essential role in the City's overall eviction and homelessness prevention efforts to combat housing instability to help New Yorkers stay housed.

HPA Office of Prevention and Housing Assistance (PHA) is primarily responsible for administration of the CityFHEPS rental subsidy program, the contracted in-community Homebase eviction prevention program and for new developments and an expanding continuum of homelessness prevention programming and contracts. PHA is currently comprised of the following units: The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS) and its expanding unit for Contracts (Homebase, Phase I, 2, 3-Cluster/Master Lease, City Council Discretionary Awards and Special Housing Assistance Resource (SHARE)).

Under direction of the Executive Director for PHA Contracts and Procurement (CAP) with latitude for the exercise of independent judgment and decision making, the Director of Contract and Procurement will manage the portfolio of contracts within HPA-Prevention and Housing Assistance. The Director will participate in planning for Request for Proposal (RFP/RFx), Negotiated Acquisitions and overall financial procurement activities.

The Homelessness Prevention Administration (HPA) is recruiting one (1) Administrative Staff Analyst NM-II to function as the Director of Contracts and Procurement who will:

-Manage procurement solicitation activities associated with the PHA contract portfolio and onboarding new contracts. Responsible for post-award and registration activities, including contract amendments, extensions, renewals, audits, contractor insurance verification, Level II review and approval of start-up, close-out and modification budgets, and monthly invoicing.

-Provide guidance to ACCO, OBA, Office of Financial Services, and Office of Legal Affairs regarding contracting, fiscal actions, procurement policy, and agency procedures.

-Lead data analysis and quality assurance activities, including performance matrices, evaluation tools, dashboards, scorecards, and recurring management reports.

-Enhance tracking, communication, and reporting systems in partnership with ITS, OPPM, and OAS. Oversee annual audits, insurance verification, safety plans, and records retention.

-Provide technical assistance, staff training, policy recommendations, quality assurance oversight, and professional development.

Hours/Shift: M-F, 9-5

ADMINISTRATIVE STAFF ANALYST ( - 1002D

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

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