JOB SUMMARY:Supervise and overs various functions of the accounting department.
DUTIES AND RESPONSIBILITIES:- Coordinate and perform all activities necessary to process all invoices for all entities for Merrimack Health paid accurately and approved timely.
- Annually reconciliation of all 1099s for completion and preparation.
- Reviews vendor statements for reconciliation of invoices.
- Works with all vendors on cash needs.
- Prepares a cash forecast of needs for the weekly, monthly and annually to ensure compliance with covenants.
- Establish roles and limits per Manager, Director, Senior Leader, CFO and CEO.
- Balances the work with AP Supervisor so that all employees are productive.
- Reviews check runs before done to validate we are complying with all taxes needed.
- Reviews all check runs working with accountants for recording of checks.
- Works with the accountants on Abandon Property by reviewing the outstanding checks for AP and Payroll and does what is necessary to clear and get employees and vendors checks cashed.
- Communicate monthly with Managers/Directors of Merrimack Health on timing for AP invoices and what is needed.
- Coordinate and perform all activities necessary to process multiple weekly and bi-weekly payrolls on a timely basis to ensure employees are paid correctly.
- Review and audit timekeeping records for compliance with established standards.
- Maintain payroll guidelines by writing and updating Merrimack Health wide policies related to Accounts Payable, Payroll and Time and Attendance functions.
- Ensure Payroll and Time and Attendance function in compliance with all Federal and State regulations and make necessary changes with any new or modified legislation.
- Attend Department of Labor seminars to stay up to date with pending regulations and enforcement.
- Manage all FTEs associated with Accounts Payable and Payroll.
- Ensure timely payments for all retirement plans including 403B and 457 plans.
- Research and implement the latest best practices for AP and Payroll processes.
- Communicate with hospital managers and/or department managers to review labor hours and ensure accuracy of all payroll and benefits for each employee.
- General reporting as needed from Time and Attendance system.
- Maintain payroll files for all employees
- Prepare manual checks and generate required input data, including application of knowledge of Federal/State/Local tax withholding regulations to determine what taxes to withhold under a variety of situations.
- Prepare budget reports monthly and annually for Budget Manager.
- Integration between Time and Attendance system and Payroll system
- Troubleshoot all issues regarding Payroll.
- Create and maintain reports for managers.
- Prepares payroll hours and pay type variance reports for Controller, CFO and Fiscal Services
- All other related duties as assigned
