Under the direction of the Director of Development and External Relations, provide analytical and administrative support for the Assistant Dean of Development and External Relations, act as a liaison with the Dean's Office in coordinating development related meetings and events for the Dean and Associate Deans of the College, while providing support to the Development and External Relations team. Provide comprehensive support to the Assistant Dean of Development and External Relations, including complex calendaring, meeting preparation, report generation, proposals and special projects. Assist Directors of Development with administrative functions that support frontline fundraising activities, including donor correspondence, travel coordination, meeting logistics, preparation of briefing and stewardship materials. Prepare financial reports and process travel and expense reconciliation. Support gift processing activities, ensuring timely and accurate administration of philanthropic gifts in accordance with university policies and procedures. Serve as a resource to donor inquiries, resolve gift related issues, prepare acknowledgements and support efforts that strengthen donor engagement and satisfaction. Additionally, support departmental projects and initiatives that enhance the efficiency and effectiveness of the college's fundraising and donor relations programs.

This position requires good judgement in selecting methods and techniques for obtaining solutions, and works independently, collaboratively, and collegially as part of a large, matrix organization.

Apply By Date

August 26, 2026 at 11:59 p.m.

Minimum Qualifications

• Bachelor's degree, or equivalent combination of training and experience.
• Demonstrated experience providing high-level administrative and analytical support to executive or senior leadership, including managing complex calendars, preparing reports and correspondence, coordinating meetings and projects, exercising independent judgment, and communicating diplomatically with a broad range of internal and external stakeholders, including donors, alumni, faculty and staff.
• Demonstrated experience supporting donor, fundraising, advancement, alumni relations, development, or other customer relationship management functions, including maintaining confidential constituent records and coordinating donor- or client-facing activities.
• Demonstrated experience maintaining and ensuring the accuracy of customer, constituent, donor, or other relationship management databases and preparing reports using those systems.
• Organizational skills to take appropriate initiative and prioritize work under multiple competing deadlines, heavy workload and overlapping activities in a complex and demanding unit.
• Demonstrated organizational, analytical, and project coordination skills with the ability to manage multiple concurrent priorities, prepare executive-level correspondence and reports, and independently resolve problems in a complex administrative environment.
• Skills to analyze, define, and assess problems, issues, and needs; ability to plan, identify and troubleshoot unforeseen issues.

Preferred Qualifications

• Experience supporting fundraising, donor relations, alumni relations, or advancement operations within a higher education, nonprofit, healthcare, or similarly mission-driven organization.
• Demonstrated experience processing financial transactions, gifts, grants, or other restricted funds while maintaining accurate records and ensuring compliance with established policies and procedures.
• Knowledge of University policies and procedures to interpret and apply policies and procedures for procurement, reconciliation and travel.
• Awareness, knowledge, and skill in applying inclusion to one's work. A profound belief in the value of a safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a large group of department and campus constituencies.

Key Responsibilities

• 75% - Administrative and Analytic Support
• 25% - Gift Administration, Donor Relations and Stewardship

Department Overview

The College of Agricultural and Environmental Sciences Development and External Relations team provide leadership, coordination, and strategic support to advance the college's research, teaching and public service mission through philanthropic engagement and fundraising. The division includes (5) external relations professionals and (10) frontline fundraisers. The College of Agricultural and Environmental Sciences, Division of Development and External Relations, works to generate external support, particularly philanthropic support, for the strategic priorities of the college. Development functions include development, alumni engagement and events, and foundation and corporate engagement. The Senior Director of Foundation and Corporate Engagement, in conjunction with foundation and corporate partners, forges connections that will serve the interests of the college and its partners.

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

POSITION INFORMATION

• Departmental Budgeted Salary Range: $34.25/hr. - $39.93/hr., commensurate with experience.
• BLANK AST 4 Classification Full Pay Range: $71,514.00 - $92,999.52/yr.
• Salary Frequency: Bi-weekly
• Salary Grade: STEPS
• UC Job Title: BLANK AST 4
• UC Job Code: 004725
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8am-5pm
• Location: Robbins Annex (ROBBNSANX), Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
• This position is hybrid (mix of on-site and remote work) . This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life , short/long term disability , pet insurance , legal coverage , accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave , Family & Medical Leave , Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Provide own transportation to off-site events and meetings. Work occasional overtime including evenings and weekends and/or holidays to meet business needs. Work in area where there is constant traffic and noise from office machines, telephones, and conversations.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.