Pixalate

Corporate Paralegal

Pixalate$70K — $95K *
Legal & Accounting
5 - 7 years of experience
Job Overview by Ladders

Qualifications

  • 5+ years of paralegal experience in corporate law, in-house legal department, or legal operations role.
  • Paralegal certificate from an ABA-approved program or a bachelor's degree with qualifying experience.
  • Experience managing commercial contracts end-to-end, ideally with SaaS agreements.
  • Hands-on experience with Salesforce or similar contract management systems.
  • Proven ability to manage high-volume notice campaigns independently and accurately.
  • Familiarity with multi-jurisdictional corporate compliance tasks.
  • Strong proficiency in Microsoft Word, Excel, and document management systems.

Responsibilities

  • Maintain the company's contract repository in Salesforce to ensure audit readiness.
  • Track and alert critical contract dates to internal stakeholders.
  • Coordinate the annual workflow for MST updates, managing responses and audit trails.
  • Summarize client-proposed changes during redline reviews for attorney review.
  • Draft routine amendments and agreements under attorney supervision.
  • Collaborate with sales, finance, and customer success to ensure accurate contract data.
  • Manage corporate compliance for U.S. and international legal entities.

Benefits

  • Opportunity to work closely with the General Counsel in a lean legal team.
  • Engage in diverse responsibilities across contract management, compliance, and IP administration.
  • Gain experience in a fast-paced tech environment.
  • Possibility to contribute to building systems and processes in a growing company.
Full Job Description
Job Title: Corporate Paralegal

Location: New York, NY

Experience: 5+ Years of Experience

Employment Type: Full-Time

ROLE OVERVIEW

We're looking for a detail-oriented Corporate Paralegal to join our lean legal team and work directly with the General Counsel. This is a hands-on role spanning three areas: commercial contract management, corporate compliance, and IP/patent administration.

If you have strong contract and compliance instincts, enjoy building systems and processes, and thrive in a fast-moving tech environment, this role is for you. Prior in-house or SaaS company experience is a plus, but not a dealbreaker for the right candidate.

KEY RESPONSIBILITIES

Contract Management
  • Maintain Pixalate's contract repository in Salesforce - ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready.
  • Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively.
  • Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail.
  • Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review.
  • Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision.
  • Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records.

Corporate Compliance
  • Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management).
  • Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed.
  • Maintain corporate records including minute books, resolutions, and officer/director registers.
  • Support internal governance processes: board consents, officer certifications, and entity-level documents.
  • Monitor regulatory developments relevant to Pixalate's business (privacy, ad-tech, data processing) and flag key updates.

IP & Patent Administration
  • Maintain Pixalate's IP docket - tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines.
  • Coordinate with outside IP counsel on prosecution, office action responses, and maintenance fee payments.
  • Organize IP assignment agreements, inventor declarations, and chain-of-title documentation.
  • Support IP due diligence preparation for investor, financing, and M&A purposes.

REQUIRED QUALIFICATIONS
  • 5+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role. (SaaS or tech industry experience is a plus, not a requirement.)
  • Paralegal certificate from an ABA-approved program, or a bachelor's degree with equivalent qualifying experience.
  • Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements.
  • Hands-on experience with Salesforce or a comparable contract management platform.
  • Ability to independently manage high-volume notice campaigns with accuracy and on deadline.
  • Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination).
  • Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems.

Nice to Have
  • Experience with IP or patent portfolio administration and working with outside IP counsel.
  • Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research.
  • Prior experience in a high-growth startup or technology company.

TECHNOLOGY STACK & OPERATIONAL TOOLS

Functional Domain

Platform Proficiency & Examples

Contract Lifecycle Management

Salesforce (CPQ / Contract Object), DocuSign, Ironclad, Conga

AI-Assisted Legal Workflows

Claude (Anthropic), Gemini - leveraging LLMs for drafting and research

Global Entity Compliance

CT Corporation, CSC, Cogency Global, Legalinc

IP & Patent Docketing

Anaqua, CPA Global, Foundation IP, Dennemeyer

Centralized Document Management

Google Drive, Salesforce (Legal Repository)

Professional Productivity

Microsoft Word (Advanced Redlining), Excel, PowerPoint, Google Workspace

Advanced Legal Research

Claude and AI-enhanced research platforms

Commercial Contracts

Entity Compliance

IP / Patent Strategy

Salesforce • AI Ops

About Pixalate

Pixalate is a marketing analytics company that provides fraud protection and data intelligence services to the advertising industry. The company's products help advertisers and publishers identify and prevent ad fraud, as well as analyze and optimize their advertising campaigns. Pixalate is headquartered in San Francisco, California and has additional offices in London, New York, and Singapore. The company was founded in 2012 and has quickly become a leading provider of ad fraud detection and prevention services.
Learn more about Pixalate
Size
100 employees
Industry
Founded
2012

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