Colliers Engineering & Design

Corporate Paralegal

Colliers Engineering & Design • $73K — $131K *
Holmdel, NJ 07733In-Person
Legal & Accounting
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years of experience as a corporate paralegal, preferably in an in-house legal department or sophisticated corporate practice.
  • Experience in the Architecture and Engineering sectors is highly preferred.
  • Proven track record managing corporate governance and entity records for organizations with multiple subsidiaries or affiliates.
  • Familiarity with mergers and acquisitions transactions and related documentation.
  • Strong understanding of corporate governance principles and documentation.
  • Exceptional organizational skills and attention to detail.
  • Ability to manage multiple projects and deadlines without compromising accuracy.

Responsibilities

  • Maintain corporate records, minute books, and governance documents for affiliated entities and subsidiaries.
  • Draft, review, and manage corporate resolutions, consents, and other governance documentation.
  • Coordinate entity formation and maintenance activities, including reorganizations.
  • Track ownership records and related corporate governance matters.
  • Assist with preparation and management of internal corporate documents, such as management services agreements.
  • Support audits of corporate records to ensure documentation is up-to-date and complete.
  • Assist in mergers and acquisitions, from diligence through post-closing integration.

Benefits

  • Opportunity to work in a collaborative legal department environment.
  • Exposure to complex corporate governance and transactions.
  • Engage with a diverse organizational structure of affiliated entities.
  • Potential for professional growth and development in a thriving engineering company.
  • Support in managing high-stakes mergers and acquisitions activities.
Full Job Description
Overview

Join The Legal Department at Colliers Engineering & Design as a Corporate Paralegal and play a pivotal role in supporting the Office of the General Counsel in Holmdel, NJ. This role is ideal for a meticulous legal professional with strong experience managing corporate governance for complex organizations with multiple subsidiaries, affiliates, and related entities. The position will also assist with mergers and acquisitions activities, including transaction support, closing coordination, and post-closing integration documentation.

The successful candidate will play a key role in maintaining the Company's corporate records, supporting entity management and governance activities, coordinating documentation across a diverse organizational structure, and providing legal operational support to the General Counsel's office.

This position requires exceptional organizational skills, sound judgment, diligence, and the ability to work independently while managing multiple priorities in a challenging environment.

Responsibilities

Corporate Governance & Entity Management
  • Maintain corporate records, minute books, organizational charts, and governance documentation for a large family of affiliated entities and subsidiaries.
  • Draft, review, organize, and manage corporate resolutions, consents, certificates, and other governance documents.
  • Coordinate entity formation, maintenance, reorganizations, and other corporate housekeeping activities.
  • Track ownership records, corporate structure changes, shareholder documentation, and related governance matters.
  • Maintain accurate and well-organized electronic and physical corporate records.
  • Assist with the preparation and administration of management services agreements, staffing services agreements, and other internal corporate documents.
  • Support corporate record audits and ensure governance documentation remains current and complete.

Mergers & Acquisitions Support
  • Support acquisitions and strategic transactions from initial diligence through closing and post-closing integration.
  • Assist with the preparation, compilation, execution, and organization of transaction documents.
  • Coordinate signature collection and execution processes.
  • Prepare and maintain closing checklists, closing binders, and transaction records.
  • Track post-closing obligations and assist with integration-related governance activities.
  • Liaise with internal stakeholders and outside counsel to ensure timely completion of transaction deliverables.

Legal Operations & Administrative Support
  • Draft routine legal correspondence, forms, notices, and other legal documents.
  • Manage document execution processes utilizing electronic signature platforms such as DocuSign.
  • Create, edit, organize, and manage documents using Microsoft Office and PDF editing software.
  • Maintain legal department files, databases, trackers, and reporting tools.
  • Provide administrative and project management support to the legal department as needed.
  • Assist with other legal and corporate initiatives as assigned.

Qualifications

  • 5+ years of experience as a corporate paralegal, preferably supporting an in-house legal department or sophisticated corporate practice.
  • Experience in Architecture and Engineering highly preferred.
  • Demonstrated experience managing corporate governance and entity records for organizations with multiple subsidiaries, affiliates, or related entities.
  • Working knowledge of mergers and acquisitions transactions and related documentation.
  • Strong understanding of corporate records, resolutions, organizational structures, and general corporate governance principles.
  • Exceptional organizational skills and meticulous attention to detail.
  • Ability to manage several projects and deadlines simultaneously while maintaining accuracy.
  • Strong written and verbal communication skills, with an ability to interact effectively with executives, legal professionals, and business stakeholders.
  • Initiative-taking and capable of working independently with limited supervision.
  • High degree of professionalism and ability to handle confidential information.
  • Proficiency with:
    • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Adobe Acrobat Pro and PDF creation/editing tools.
    • DocuSign or similar electronic signature platforms.
    • Document management and electronic filing systems.
  • Candidates should have a college degree or be qualified in an ABA approved curriculum and, ideally, have passed the Paralegal Advanced Competency Examination.
  • Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.


Compensation: $73,150 to $131,010 per year (depending on qualifications)

About Colliers Engineering & Design

Colliers Engineering & Design is a leading multi-discipline engineering and architecture, consulting, and design firm serving public and private clients nationwide. Headquartered in Holmdel, NJ with offices throughout the United States, we specialize in providing a comprehensive suite of services including Civil/Site, Architecture, Transportation, Governmental, Survey/Geospatial, Infrastructure, Geotechnical/Environmental, Telecommunications, Utilities/Energy and Project Management. Our talented professionals utilize the most advanced technologies to deliver customized solutions for our clients.

Colliers Engineering & Design Careers

Joining Colliers Engineering & Design presents an unparalleled opportunity to become part of a leading team of professionals dedicated to pioneering innovations in the engineering and design sectors. This company stands as a beacon of excellence, offering a plethora of job opportunities that cater to a diverse range of skills and professional interests.

Explore Career Opportunities

Colliers Engineering & Design is actively hiring and continuously seeks passionate, creative, and solution-driven team players. Explore open positions that align with your skills and interests in engineering, design, and project management. Each position offers a chance to work with a sophisticated team on influential projects.

Internship Programs

Kickstart your career with Colliers Engineering & Design through robust internship programs. These opportunities are designed for growth and learning, providing hands-on experience that integrates education with practical application. Internships can lead to full-time positions, offering a seamless transition into the professional world.

Professional Growth and Development

Colliers Engineering & Design is committed to the professional growth of its team members. The company supports career advancement through professional development programs, leadership training, and opportunities for innovation. Employees are encouraged to take leadership roles within projects, fostering a culture of growth and continuous improvement.

Diversity and Inclusion

The company values diversity and is dedicated to creating an inclusive work environment. Diversity training is a cornerstone of their commitment, ensuring that all team members feel valued and respected. Colliers Engineering & Design believes that a diverse team inspires innovation and leads to better solutions for clients.

Benefits and Culture

Employees at Colliers Engineering & Design enjoy a comprehensive benefits package that supports both their professional and personal lives. The company culture is built on collaboration, respect, and integrity—values that resonate through every level of the organization. Team members are encouraged to engage in networking events and community involvement initiatives.

Applying for a Position

To apply for a position at Colliers Engineering & Design, candidates should prepare a resume that highlights relevant experience and skills. The interview process is designed to assess not only professional qualifications but also a candidate's fit within the company culture and team. Colliers Engineering & Design values curiosity and a readiness to tackle complex challenges.

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Learn more about Colliers Engineering & Design
Size
1,001 employees
Industry
Real Estate & Construction
* Ladders Estimates

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