Job Description
About the role:
As an Corporate & External Affairs Analyst Principal, you will provide confidential administrative support to the Chief Legal Officer, Corporate Secretary, Public Company Board, the Regulated Entity teams, and other senior management legal executives, with a focus on public company board operations, regulated entity board operations and corporate records and subsidiary management.
What you will be doing:
Board & Committee Support
• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Coordinate logistics and materials for Annual Stockholder and Board meetings.
• Serve as project manager for deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).
• Serve as a primary point of contact point for all directors' needs.
Global Regulated Entity Corporate Governance & Support
• Provide ongoing oversight and support for governance and entity compliance matters across all regulated corporate subsidiaries, including formations, annual reports, and entity compliance.
• Coordinate and assist with the implementation of the Regulated Entity Global Corporate Governance Framework across the organization, which includes a consistent across all Regulated Entities in the following areas:
• Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
• Draft meeting agendas, board notices, resolutions, and secretary certificates.
• Coordinate logistics and materials for regulated entity Board meetings.
• Project manage deliverables for each quarterly Board meeting.
• Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).
Additional Duties
• Liaise with corporate governance, regulatory legal, risk, compliance, internal audit and business owners involved with each Regulated Entity to ensure seamless governance workflows.
• Handle apostille, notary and Docusign requests.
• Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.
• Edit typed material for grammar, punctuation, clarity and sentence structure.
Required Qualifications:
• Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).
• 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
• Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.
• Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
• Strong attention to detail, organizational skills and excellent project management skills.
• Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
• Ability to write legal/regulatory documents, summaries and other correspondence
• Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
• Ability to maintain confidentiality and carry out assignments that are sensitive in nature
• Effective time management skills
• A sense of curiosity and a desire for incremental improvement
What we offer you:
At FIS, you can learn, grow and make an impact in your career. Our benefits include:
• Flexible and creative work environment
• Diverse and collaborative atmosphere
• Professional and personal development resources
• Opportunities to volunteer and support charities
• Competitive salary and benefits
Sourcing Model
Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.
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