Close Date
Sep. 17 2026
Location
Metral Drive Offices - Human Resources/Environmental Health (MDO) - Nanaimo, BC V9T 2L9 CA (Primary)
Work Area (FBA Only)
Multi-Site
No
Travel Requirement
No travel required
Shift Start Time/End Time
Days Off
Weekend/Stats
Vacancy Type
Temp FT
Salary Range (Hourly Rate)
$39.03 - $56.11
Paid FTE
1.0
Worked BI-WEEKLY HOURS
75
Planned Start Date
Oct. 5 2026
Approximate End Date (For Temporary Assignments ONLY)
Sep. 7 2028
Pending Return of Incumbent
Yes
CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)
No
Job Description
Reporting to the Manager, Employee Records, the Coordinator is responsible for the operation of a designated Employee Records office and the delivery of services in a multi-site, multi-union organization. Supervises staff, providing leadership and development opportunities to ensure Employee Records meets the goals and objectives of the service. Acts as the liaison for agencies such as the Pension Corporation, Healthcare Benefit Trust and BC Medical Services. Grants access to the Pension Corporation secured websites and requests access to external websites such as HEABC, Healthcare Benefit Trust and Pacific Blue Cross. Oversees participation in retirement seminars as requested. Documents processes and procedures required to ensure accurate and timely service provided to all clientele. Assesses the quality of the service, setting in motion quality improvement measures as required. Ensures compliance with legislative regulations, collective agreement provisions and organizational policy.
QUALIFICATIONS:Education, Training And ExperienceA level of education, training and experience equivalent to a Bachelor's Degree in a related discipline such as Human Resources or Business Administration and 5 years' recent related experience in a multi-union environment preferably in healthcare, with supervisory experience.
Skills And Abilities- Excellent communication (verbal and written) and analytical skills.
- Highly developed abilities to lead, direct and develop staff.
- Strong interpersonal skills and the ability to deal effectively with clients such as managers, employees and union representatives.
- Demonstrated knowledge of compensation and benefit plans.
- Ability to function well as a member of a team.
- Ability to work effectively under pressure and with changing priorities and deadlines.
- Demonstrated organizational and planning skills.
- Strong computer skills with systems such as HRIS and ESP, as well as spreadsheets, word, database software.
- Use of a personal vehicle to facilitate travel in a multi-site organization.
Link to Full Job Description
https://jd.viha.ca/JD2972.pdf
Additional information for applicants
Experience in Information Systems and reporting would be an asset.The salary range for this position is $76,111 (min) to $95,138 (midpoint) to $109,409 (max) per annum (based on 1 FTE). Salary placement is between min and midpoint, based on experience, qualifications, and internal equity.
Additional Clauses
Requisition CA
Non Contract
Affiliation/Union
Non-Contract Management
