AbbVie

Coordinator, Contracts II

AbbVie • $75K — $95K *
North Chicago, IL 60064In-Person
Pharmaceuticals & Biotech
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's Degree preferred; Paralegal certification desired.
  • Excellent attention to detail and critical thinking skills.
  • Minimum of 4+ years of combined relevant experience.
  • Strong interpersonal skills to interface effectively with diverse stakeholders.
  • Experience in negotiation, project management, and contracting.
  • Proficient in computer applications such as word processing, spreadsheets, and presentations.
  • Desire to provide high-quality customer service and potential for advancement.

Responsibilities

  • Ensure compliance with AbbVie policies and external guidelines like FDA and PhRMA.
  • Manage end-to-end sponsorship and speaker program processes, including contract negotiations and approvals.
  • Identify and implement improved contracting practices for efficiency and standardization.
  • Develop and maintain guidelines for the contracting process with minimal oversight.
  • Build and maintain relationships with internal and external stakeholders to enhance customer satisfaction.
  • Analyze contracting metrics to optimize processes and ensure KPIs are met.
  • Mentor junior employees and demonstrate leadership in collaboration with team members.

Benefits

  • Paid time off including vacation, holidays, and sick leave.
  • Comprehensive medical, dental, and vision insurance.
  • 401(k) retirement savings plan for eligible employees.
  • Participation in short-term incentive programs.
Full Job Description
Job Description

Purpose

Efficiently create and execute consulting, sponsorship and/or promotional speaker contracts commensurate with AbbVie's policies and objectives, while adhering to a strict standard of business ethics and integrity. This position is responsible for contract creation, negotiation, and implementation of agreements to support client initiatives in order to deliver consulting, promotional speaker services or sponsorship benefits to meet critical business needs and customer expectations. This position is responsible for managing the end-to-end Sponsorship process and end-to-end Speaker program process including nominations, FMV and contract execution. works closely with external consultants, speakers, institutions, and large non-profit organizations and with business stakeholders, Legal, OEC, among other groups. This position is responsible for creating and maintaining necessary contracting documentation according to departmental and company policies and procedures.

Responsibilities
  • Responsible for compliance with applicable AbbVie policies and procedures. Demonstrates knowledge of external guidelines (e.g., FDA, PhRMA) to ensure compliance.
  • Responsible for end to end management of sponsorship and speaker programs. This includes the approval of requests, negotiating and executing contracts for consulting and/or promotional speaking services and/or sponsorships in a timely manner. Ability to perform and multi-task in fast-paced environment without supervision. Understand and apply cultural awareness with US and OUS business entities.
  • Identify, develop, and implement improved and standardized contracting practices to ensure the most efficient processes for the business. Educate key stakeholders on the same. Seek innovative solutions for the consulting, speaker program or sponsorship process, develop action plans and participate or lead cross-functional, cross-divisional teams.
  • Requires broad range understanding of academic and industry experiences as it relates to establishing Fair Market Value or evaluation of sponsorship requests.
  • Develops standard guidelines and updates associated with the consulting, speaker or sponsorship contracting process with minimal review from management. In-depth knowledge of all compliance requirements and the implications of non-compliance.
  • Seek, develop, and establish business relationships with multiple groups across the organization including all areas of Legal, Commercial operations, Medical Affairs, R&D. Meet regularly with stakeholders and support functions to ensure customer satisfaction and continuous improvement. Analyze contracting metrics to ensure KPIs are being met and makes suggestions in order to optimize the process.
  • Expert in the use of resources and tools including but not limited to; SAP, consulting, speaker program and sponsorship contracting systems SNAPP, and collaboration / document sharing sites. Proactive management of business stakeholders and external KOLs including, anticipation, resolution and communication of issues.
  • Effectively develops and negotiates agreements with key opinion leaders, patients, advocacy executives and top non-profit organizations.
  • Is seen as an expert in contracting and is responsible for mentoring junior employees. Demonstrates leadership in team setting and with key stakeholders.
  • Manages legal precedent agreements with Institutions / waiver countries. Manage all contract templates including version control, working with key stakeholders in Legal on changes to templates, and delivery of templates to the template committee for approval.
  • Manages the process to implement contract templates into the contracting system including mapping of all templates and coordinates user interface testing. Manages Legal relationships and precedent agreements, evaluates nominations & FMV.


Qualifications

Qualifications
  • Bachelor's Degree Preferred. Paralegal certification desired.
  • Excellent attention to detail and deep critical thinking skills.
  • Total combined minimum years of experience required: 4+ years .
  • Must possess the appropriate level of skills necessary to effectively interface with all levels of employees and external HCPs, non-HCPs, patients and non-profit organizations.
  • Related experiences to include: Negotiation, Project Management, and Contracting Experience.
  • Computer applications (word processing, spreadsheets, and presentations).
  • Strong communication, presentation, and interpersonal skills and the desire to provide a high level of customer service.
  • Possess the potential to advance to higher positions in the organization.


Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
  • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
  • This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount isearned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits thatare allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole andabsolute discretion, consistent with applicable law.

About AbbVie

AbbVie develops pharmaceuticals and medical devices. They provide products and services to therapeutic areas including immunology, oncology, neuroscience, eye care, virology, women's health, and gastroenterology.

AbbVie Careers

Joining AbbVie means becoming part of a global team dedicated to making a remarkable impact on patients' lives. At AbbVie, our employees are united in the pursuit of groundbreaking innovation and are committed to transforming the future of healthcare with leading-edge science.

Work You’ll Do

At AbbVie, you’ll collaborate with some of the brightest minds in the industry to solve challenging problems that have a high impact on society. Our culture fosters growth and embraces leadership and diversity training, ensuring that every team member can thrive.

Explore Job Opportunities

AbbVie offers a wide range of job opportunities and career paths, providing a platform where professionals can propel their careers forward. From research and development to marketing and sales, the potential to make a significant impact is limitless.

Internship Programs

Kickstart your career with an AbbVie internship. Our programs provide invaluable industry experience and a chance to develop essential skills in a real-world setting. Interns at AbbVie are considered integral members of the team and are given tasks that are both challenging and rewarding.

Professional Growth and Development

We believe in nurturing our team's professional growth through comprehensive training programs, leadership development opportunities, and continuous learning. Our commitment to your career growth is reflected in our robust offerings that enhance your skills and knowledge.

Benefits and Culture

AbbVie is dedicated to supporting our employees' well-being both inside and outside of work. Our benefits package includes health, financial, and social benefits that are designed to support the diverse needs of our employees. Our inclusive culture encourages collaboration and innovation, fostering a workplace where all can excel.

Hiring Process

Our hiring process is designed to ensure a match that will be beneficial both for the company and for your career aspirations. From resume submission to interview, each step is an opportunity to showcase your skills and fit with the AbbVie team.

Networking and Career Advancement

At AbbVie, networking doesn’t just enhance your career; it propels it. We encourage our employees to engage internally and externally to build relationships that foster personal and professional growth.

Join Our Team

Search open positions that match your skills and interests. We are looking for passionate, curious, and innovative team players who are ready to make a difference.

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Explore AbbVie Jobs

Whether you’re seeking to advance your career in a dynamic and empowering environment, or looking for a place where you can innovate, lead, and contribute to something bigger, AbbVie is the place for you. Join us in our mission to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow.
Learn more about AbbVie
Size
50,000 employees
Market Cap
$288.5 billion
Industry
Pharmaceuticals & Biotech
Net Income
$4.6 billion
Founded
2013
5 Year Trend
+17%
Revenue
$45.8 billion
NASDAQ
ABBV
* Ladders Estimates

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