Job Title: Coordinator Administration/Executive Assistant
Job Posting Number: Posting Type: Internal & External
Posting Period: Friday, June 19, 2026, at 8:30 a.m. to Thursday, June 25, 2026, at 4:30 p.m.
Department: Transit Windsor
Union: Non-Union
Position Status: Temporary Full-Time
Job Code: NTW006
Grade/Class: NU08
Number of Positions: 1
Rate of Pay: $78,921.36 to $95,929.84 annuallyDuties and Responsibilities:
Reporting to the Executive Director of Transit Windsor, this position will be responsible for a variety of confidential administrative and support services in a fast-paced environment.Responsibilities include:
- Processing reports, correspondence of confidential nature and communications for regular and in-camera council agendas and standing committees and updates reports in Agenda.NET and LiveLink.
- Reviewing and processing CAO and CAOP reports to be submitted to the CAO for approval.
- Maintaining contact with other municipalities and public/private sectors for information gathering and sharing of data as appropriate.
- Receives, logs, and tracks confidential grievance submissions and distributes to appropriate parties, and coordinates the scheduling of grievance hearings.
- Ensuring efficient dissemination and systematic follow-up of information; processing travel and business expense vouchers; maintaining designated files with a thorough follow-up system.
- Inputting budget and monitoring variances with the Executive Director, Transit Windsor.
- Coordinating facility work orders; maintains logs of all departmental equipment;
- Conducting research and preparing reports on behalf of the Executive Director, Transit Windsor and ensures all relevant backup material is available in an orderly fashion.
- Supporting communication activities such as scheduling, organizing, and ensuring that project target dates and/or deadlines are met.
- Maintaining appropriate follow up, log and updates on departmental contracts and required time sensitive memos/reports/information.
- Screening incoming calls and redirecting to other management staff when appropriate to enhance departmental efficiency.
- Taking and distributing minutes at various meetings called by the Executive Director, Transit Windsor as well as maintaining a thorough follow-up system.
- Receives, logs and distributes health & safety complaint forms, prepares and circulates meeting packages, including agendas and supporting materials, and acts as recording secretary for the committee.
- Will be the administrative backup in the absence of the Senior Manager, Administration & Customer Experience.
- Will perform Occupational Health & Safety duties as outlined in the Corporation's Health and Safety Program.
- Will perform other related duties as required.
Qualifications:- Must have a post-secondary community College diploma in Office/Business, Human Resources, Public Administration or related field or Ontario Ministry of Education equivalencies and a minimum of two (2) years of senior administration experience in a computerized office environment with operating knowledge of Microsoft Suite of Products including Word, Excel, SharePoint, and Outlook;
- Must have the ability to travel to offsite locations in a timely and expedient manner as required. If method of travel is by vehicle, a current, valid and lawful Driver's License is required in accordance with the Highway Traffic Act and must provide a driver's abstract as a condition of employment;
- Must have experience with PeopleSoft HRMS and/or Financials;
- Must be both self-motivated and a team player;
- Must have excellent organizational and multi-tasking capabilities;
- Must be tactful and have excellent public relations skills;
- Must be capable of working with a minimum level of supervision;
- Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
- Knowledge and experience with corporate human resources, payroll in a multi-union environment, and financial systems will be considered a definite asset;
- PowerPoint experience will be considered an asset;
- May be required to lift up to 30 lbs.
Physical Demands: The physical demands analysis associated with this job indicates a sedentary level of work.
Note:- We offer a smoke-free and scent-safe office environment
- Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
