Location: Hattie Mae White

Department: Program Compliance - SCE

Area:District Wide

Contract Months:12

Salary Range: $85,000.00 - $105,000.00

Academic Year: 26-27

JOB SUMMARY

The Coordinator 2 of Program Compliance is responsible for leading the data processes related to PEIMS submissions and at-risk program compliance across the district. The Coordinator 2 works with campuses, central office departments, and the Student Information System (SIS) to ensure accurate, timely, and TEA-compliant reporting of special education and at-risk student data. This role requires an advanced skillset in K-12 data reporting, deep knowledge of PEIMS and at-risk eligibility requirements, and proven leadership experience within cross-functional teams.

MAJOR DUTIES & RESPONSIBILITIES

1. Leads the PEIMS compliance process for special education and at-risk data sets, ensuring all submissions are accurate, complete, and aligned with TEA requirements and TSDS/EdFi data standards.
2. Leads the data collection, validation, and correction work for all PEIMS submission windows, including fall, mid-year, and extended year collections.
3. Oversees at-risk student coding across campuses, ensuring accurate identification, proper documentation, and compliance with TEA eligibility criteria and funding implications.
4. Coordinates compliance and reporting work with data analysts, campus staff, special education personnel, and central office departments to ensure alignment and accuracy of student data across the district.
5. Conducts complex data validations with a strong aptitude for identifying patterns, anomalies, and compliance gaps in PEIMS and at-risk data submissions.
6. Proactively identifies trends and out-of-compliance concerns in PEIMS and at-risk data and recommends corrective action, remediation strategies, or process improvements to district leadership.

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

7. Develops and delivers training, technical assistance, and data validation resources for campus and department staff to support accurate and timely data entry and reporting.
8. Serves as a subject matter expert and district liaison for TEA monitoring, audits, and guidance related to PEIMS and at-risk program compliance.
9. Performs other job-related duties as assigned.

EDUCATION

Bachelor's degree

*Applicants who do not meet these education qualifications may be considered if they have a unique combination of education and work experiences that indicate potential for success in this role.

WORK EXPERIENCE

At least 5 years working in the district/central office of a large urban school district

*Applicants who do not meet these work experience qualifications may be considered if they have a unique combination of education and work experiences that indicate potential for success in this role.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION
• Microsoft Office
• Advanced knowledge of PEIMS reporting cycles, submission windows, and TEA error resolution required.
• Working knowledge of Texas Education Data Standards (TSDS/EdFi) and SIS platforms strongly preferred.
• Deep familiarity with TEA at-risk eligibility criteria, documentation requirements, and funding implications preferred.

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees but does not have formal supervisory responsibility. Leading and directing is restricted to monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of the same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is substantially complex, varied and regularly requires the selection and application of technical and detailed guidelines. Independent judgment is required to identify, select, and apply the most appropriate methods as well as interpret precedent. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of providing direction on the more complex projects and new job duties and priorities.

BUDGET AUTHORITY

Compiles and organizes data and figures.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have considerable impact to multiple divisions or the organization causing risks or improvements to relationships, significant efficiencies, or delays in operations, and/or significant financial gains or expenses.
Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.

COMMUNICATION/INTERACTIONS

Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers.

CUSTOMER RELATIONSHIPS

Leads others in the resolution of highly sensitive and confidential issues on behalf of the department. Acts as a trusted advisor and becomes involved in the customer's decision-making process including presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems.

Monitors customer service standards.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.

Ability to carry and/or lift less than 45 pounds.