Under the general direction of the Owners, the controller position is accountable for the accounting operations and cash management of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with reporting standards per the HUD guidelines and accounting principles.

REQUIREMENTS

1. Previous Property Management Controller Experience is a must.

ESSENTIAL JOB RESPONSIBILITIES

Management

1. Maintain a documented system of accounting policies and procedures

2. Protects assets by establishing, monitoring, and enforcing internal controls.

3. Manage outsourced functions and service contracts

4. Oversee the operations of the accounting department especially their control systems, transaction processing operation, policies and procedures, and achieving the department's goals and objectives

5. Completes operational requirements by scheduling and assigning employees; following up on work results.

6. Maintains financial staff by recruiting, selecting, orienting, and training employees.

7. Maintains financial staffjob results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Transactions

1. Ensure that accounts payable and required debt payments are paid in a timely manner

2. Ensure that accounts receivable are collected promptly

3. Process payroll in a timely manner

4. Ensure that periodic bank reconciliations are completed

5. Coordinating month- and year-end closing activities

6. Maintain the chart of accounts

7. Maintain an orderly accounting filing system

8. Maintain a system of controls over accounting transactions

9. Ensure all accounting allocations are appropriately made and documented

10. Maintain separation of duties with regards to accounting functions to ensure there are checks and balances in the system.

Cash Management

1. Daily cash flow management

2. Treasury management and maintain banking relationships

Reporting

1. Issue timely and complete financial statements

2. Manage the production of the annual budget and forecasts

3. Prepares budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.

4. Achieves budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions.

5. Calculate variances from the budget and report significant issues to management

6. Provides status of financial condition by collecting, interpreting, and reporting financial data.

7. Prepares special reports by collecting, analyzing, and summarizing information and trends.

8. Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations

9. Improving Reporting

Compliance

1. Coordinate the provision of information to external auditors for the annual audit and external tax accountants for income tax preparation

2. Monitor debt levels and compliance with debt covenants

3. Comply with local, state, and federal government reporting requirements and tax filings

4. Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions.

REQUIRED QUALIFICATIONS

• Should be a self-starter with a strong work ethic, the ability to work within a collaborative environment, strong attention to detail and have the ability to manage time and multiple tasks effectively.
• Bachelor's degree in Accounting or Business Administration or equivalent business experience.
• Principles.
• Accounting Software Experience a must (QuickBooks, or RealPage a plus).
• Must be proficient with Word and Excel.
• Confidentiality and Professionalism.