Job Description

Job Summary:

The Contracts and Compliance Senior Associate supports the full lifecycle management of government contracts and grants and the business compliance with all applicable federal regulations, including FAR, DFARS, and GSA requirements, including support of the firm's GSA Multiple Award Schedule (MAS) contract and OASIS+ and other governmentwide acquisition contract (GWAC)/IDIQ vehicles,, and state and local regulations in coordination with the organization's Office of the General Counsel ("OGC"), as appropriate. This role further supports contract and grant vehicle evaluation, pursuit strategy and submission requirements, coordinates with OGC for legal review of NDAs, teaming agreements, and subcontracts, and provides business-facing review, issue identification, and operational input on proposal requirements and contract terms, escalating legal questions, legal risk determinations, and requests for legal advice to the organizations legal department as needed. It also actively monitors business compliance with established federal, state and local contract and grant certifications and representations.

The position serves as a key business-facing resource for identifying and coordinating implementation of contractual and grant obligations, preparing compliant proposal content based on established requirements, coordinating with OGC and government contacts, supporting maintenance of the firm's System for Award Management (SAM.gov) registration and annual representations and certifications, and ensuring all contract deliverables are submitted accurately and on time. The Senior Associate also maintains internal processes to support ongoing compliance, conducts periodic reviews or audits, and monitors regulatory changes to keep contract practices current. This role requires strong attention to detail, a solid understanding of government contracting, and the ability to manage multiple priorities in a deadline-driven environment. This role supports multiple affiliated legal entities, each with distinct registrations, contract vehicles, and reporting obligations, and is responsible for ensuring entity-specific accuracy in all certifications, registrations, and reports.

Job Duties:

Contract Vehicles

• Researches and identifies relevant contract vehicles including both competitive and non-competitive opportunities, based on growth strategy, risk and compliance implications
• Prepares and coordinates required contractual and grant documentation and organizational information to support contract and grant vehicle submissions
• Assists with proposal language for competitive contract vehicles
• Monitors business compliance with established ongoing reporting, renewal, and administrative requirements of active contract and grant vehicles

Teaming Agreements

• Coordinates preparation, routing, and execution of non-disclosure agreements (NDAs), teaming agreements, and subcontracts with prospective and existing partners in coordination with Legal
• Provides business input to capture and proposal teams on strategic teaming approaches and terms
• Supports implementation of contractual requirements through monitoring, identifying whether agreements align with contract and grant requirements and internal policies

Proposal Support

• Reviews RFPs, RFIs, and RFQs to identify business compliance requirements and potential contractual or grant issues, and coordinates with OGC for legal review
• Coordinates and supports development of business responses to contractual sections of proposals, including representations and certifications, terms and conditions, and exception summaries
• Analyzes key clauses, including FAR, DFARS, and GSA terms, and provide compliance assessments to internal stakeholders
• Serves as liaison between internal teams and government contracting officers during the proposal phase
• Partners with OGC and leadership teams to provide business input on terms and support the development of thoughtful and strategic responses to terms and conditions

Project Compliance

• Serves as a primary point of contact for government customers (and strategic advisor on more complex matters) on all contract-related matters throughout the contract lifecycle
• Assists in inception to close-out contract administration
• Coordinates operational administration of contract modifications, performance monitoring, reporting requirements, and final closeout
• Ensures deliverables and contractual obligations are tracked and met in a timely, compliant manner

Compliance Maintenance

• Develops and maintains internal processes and procedures to support business compliance with established FAR, DFARS, GSA requirements, and other applicable federal, state and local laws
• Conducts regular internal audits and compliance reviews to identify and coordinate remediation of gaps in business processes or procedures
• Serves as a business facing resource for established federal, state and local compliance requirements, providing training and guidance to internal teams in coordination with OGC, as needed
• Monitors regulatory changes and proactively recommends updates to internal practices to ensure continued compliance

Additional Responsibilities

• Builds strong working relationships across OGC, finance, P&C, capture, and delivery teams to support business operations and compliance
• Develops and reports on key contracts and compliance metrics for senior leadership, identifying trends, risks, and improvement opportunities

Other duties as required

Supervisory Responsibilities:

• N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• Bachelors degree, required

Experience:

• Four (4) years or more of relevant contracts and compliance experience with the Federal and State Governments, required
• One (1) year or more of hands-on support to a GSA Multiple Award Schedule contract or federal GWAC/IDIQ vehicle (e.g., OASIS+), including recurring sales or task order reporting, required
• Familiarity with SAM.gov entity registration and annual representations and certifications, required
• Three (3) years or more supporting Federal Government proposals and state grants, required
• Experience applying knowledge of Federal Acquisitions Regulations, Defense Acquisitions Regulations and other applicable contracting rules, requirements and procedures, required
• Working knowledge of FAR Part 8.4 (Federal Supply Schedules) and FAR Part 16.5 (task and delivery order contracts), preferred
• Prior experience working within a professional services firm, preferred

License/Certifications:

• N/A

Software:

• Proficiency in the use of Microsoft Office Suites, specifically Excel, PowerPoint Word, and CoPilot, required
• Familiarity with federal contracting systems, including SAM.gov, the FAS Sales Reporting Portal (SRP), eSRS and FSRS, and CPARS, required
• Prior experience utilizing online documentation / proposal software, preferred
• Knowledge of CRM systems or database systems, preferred

Language:

• N/A

Other Knowledge, Skills & Abilities:

• Solid understanding of Federal Government proposal processes and requirements as well as procurement processes and policies
• Ability to read and apply GSA MAS and OASIS+ contract terms and reporting instructions, and to complete recurring government submissions accurately and on deadline
• Well-developed and professional interpersonal skills
• Ability to interact effectively with people at all organizational levels of the firm
• Excellent verbal and written communication skills
• Ability to work independently within a team environment and with a customer service focus
• Superior organizational skills required with ability to multi-task in a fast-paced, deadline-driven environment
• Detail oriented with in-depth knowledge and application of English grammar and ability to proofread all written materials including proposals, pitches, presentations, etc