Job Title

Contracts/Billing Administrator

Location

Santa Ana, CA - US (Primary)

Category

Accounting

Job Type

Full-time Non-exempt

Career Level

Experienced (Non-Manager)

Education

Bachelor's Degree

Travel

Job Description

Job Description:
PlaceWorks has an immediate need for a full-time Project Accountant II to join our Accounting Department in the Orange County (Santa Ana) office. The ideal candidate has at least 3 years of experience with project accounting (billing and receivables) and contract review. This candidate should be extremely organized, good at taking direction, and genuinely interested in performing project accounting and contract administration for projects of all sizes and complexities in the planning, design, and environmental services sector.

A Project Accountant II supports, and works closely with, our project managers and accounting department, by performing contract review, contract administration, and project accounting functions for the entire lifecycle of a project. This position reports directly to the Vice President, Finance and is a key liaison to project teams, ensuring that project accounting data is timely, accurate, and actionable and that project contracts are compliant and properly adhered to. Duties and responsibilities of a Project Accountant II include:

• Preparing client monthly billing invoices for all their project managers.
• Contacting clients regarding outstanding receivables and informing management of past due accounts.
• Preparing and entering into Deltek all client and subcontractor contracts and amendments for their project managers.
• Preparing monthly reports and doing journal entries for their project managers at the end of billing.
• Reviewing project contracts for their project managers to ensure compliance, consistency, fair terms, and minimize ambiguities and legal risk.
• Performing administration of on-going contracts to ensure the contract requirements are implemented, tracked, and maintained throughout the contract period.
• Preparing amendments to contractual documents for project manager approval, as required.
• Providing guidance and updates on contract matters and project budgets to their project managers when needed.
• Performing file management. Maintaining signed copies of contracts, amendments, and other project documents.
• Assisting accounting department with various special projects as needed.

You're most likely a fit if:

• You have at least 3 years of experience in project accounting (billing and receivables) and contract review, in a professional services environment. Architecture/engineering/planning industry experience is preferred but not required.
• You have a strong attention to detail with the ability to review project contracts and understand the contract terms to ensure compliance, spot unfavorable clauses, and mitigate legal liability.
• You are extremely organized with the ability to perform contract administration throughout the contract period until project completion.
• You genuinely enjoy and are highly effective in performing project accounting functions such as invoicing, receivables, and journal entries.
• You are meticulous with data entry and are technologically savvy with the ability to quickly learn the project-based accounting software, Deltek.
• You're a self-starter who can work both independently and in a highly collaborative environment, balancing remote work with in-office collaboration. This position requires a minimum of two in-office days per week (on Tuesdays and Thursdays).
• You are extremely organized and can effectively prioritize workload and manage multiple projects/tasks within deadlines.
• You are conscientious about timeliness of assignments and quality of work product.
• You have strong verbal communication and interpersonal skills, take direction well, and aren't afraid to ask questions.
• You are proficient with Microsoft Office (Strong emphasis on Excel but also familiar with Word, Outlook, and PowerPoint).
• Experience with Deltek Vision or Deltek Vantagepoint software is desirable but not required.
• You have a reliable means of transportation to and from work.

The pay range for this position is $40.00 - $50.00 per hour, dependent upon experience and other relevant factors.

Application Instructions:
When applying, attach your cover letter and resume as two (2) separate PDF attachments. Each attachment must be under 500KB.

Job Requirements

(see job description)