Position SummaryThe Contracts Administrator is a member of the Procurement team and is responsible for supporting the end-to-end administration of supplier contracts, from initial request through execution and closeout, in accordance with company policies and procurement standards. The role serves as a key operational resource, ensuring contracts progress efficiently through intake, review, approval, execution, and repository management while maintaining high standards of accuracy, compliance, and customer service.
Responsibilities include managing contract and purchase requests, coordinating approval and signature workflows, maintaining contract records within the contract management system, and supporting contract reporting and closeout.
As a member of the Procurement team, the Contracts Administrator serves as a primary point of contact for the business groups, partnering with Procurement, Legal, Finance, and other stakeholders to support the contracting process and deliver a responsive, efficient, and policy-compliant contracting experience.
The Contracts Administrator will interact as needed with suppliers to facilitate contract administration.
In-Office Requirement: 4 days a weekPrimary Responsibilities Contract Review (25%):
- Conduct an initial administrative review of supplier agreements for completeness, required documentation, and the inclusion of required contractual provisions in accordance with Procurement policies and established procedures
- Identify missing information or policy exceptions requiring further review
Contract Intake & Administration (30%):
- Create and manage contract and purchase requests within the contract management system
- Validate submitted requests for completeness and required documentation
- Create and maintain contract records
- Initiate DocuSign signature workflows
Contract Workflow Management (30%):
- Monitor contract review and approval workflows
- Follow up with business stakeholders, Legal, Procurement, Accounts Payable, and suppliers to resolve outstanding items
- Escalate workflow bottlenecks as appropriate
Training (5%):
- Create and maintain Standard Operating Procedures (SOPs) and training materials
- Deliver training and user support on the contract management processes, Procurement policies, and related procedures
Other (10%):
- Monitor shared mailboxes and respond to internal and external inquiries in a timely manner
- Collaborate with the team on policy updates and process reviews
- Identify opportunities to improve contracting workflows, system configuration, templates, and user experience
- Perform other duties associated with this position, as needed and assigned
Education & Certificates- Bachelor's degree, required
Qualifications & Experience- 3-5 years of overall relevant experience, required
- Experience in contract administration, procurement operations, supplier management, or legal operations, preferred
- Experience in reviewing procurement and sourcing documents, including Statements of Work (SOWs), proposals, and Master Services Agreements (MSAs)
- Exceptional organizational skills, attention to detail, and commitment to data accuracy
- Ability to manage multiple concurrent priorities in a deadline-driven environment
- Excellent written and verbal communication skills
- Ability to build productive working relationships across Procurement, Legal, Finance, Accounts Payable, and business stakeholders
- Familiarity with enterprise contract lifecycle management (CLM) systems and the ability to learn and effectively use new contract management technologies.
- Sound judgment and problem-solving abilities
- Continuous improvement mindset
Competencies- Customer service orientation with a focus on responsiveness and stakeholder support
- Excellent Microsoft Office skills (including Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat skills.
Benefits/Compensation The compensation range for this role is specific to Washington, DC and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.
The anticipated base salary range for this role is $85,000 to $95,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.
