Job Title

Contract Administrator

Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediately

Salary

Per hour

Salary Grade

$47.68 - $51.82

Department

York Region -> Community & Health Services -> Housing&Homelessness Services

Location

HHS Newmkt 17150 Yonge - Ops - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)
Hybrid work opportunities may apply - CA

ABOUT THE ROLE

This position is responsible for department/branch's procurement activities including drafting, monitoring and processing contract administration by researching and providing support in the development and implementation of contract administration and procurement processes, ensuring due diligence and compliance with standards and all relevant By-laws.

WHAT YOU'LL BE DOING

• Collaborates/works with stakeholders and follows the corporate strategic leadership, planning and direction related to contracts and procurement functions.
• Researches best practices, identifies trends and provides input on the administration of the contracts and procurement process.
• Administers the branch/dept procurement forecasts including the monitoring of funds, tracking of procurement needs and any changes needed for contract renewals, etc.
• Administers contracts in accordance with approved procedures and updates details to maintain the integrity of information.
• Identifies contract risks to meet organizational obligations and achieve the planned outcomes of the contract.
• Provides resolution recommendations to address funding requirements, contractor performance issues and disruptions in the supply and delivery of goods and services.
• Sources goods and services ensuring quality products and price competitiveness in accordance with the relevant By-laws, Policies and Procedures, and applicable trade treaties.
• Supports the development and administration of quotations, tenders and proposals.
• Reviews, develops and monitors procurement methods and contracts for goods and services.
• Reviews bid submission results and prepares contract award reports for approvals and ensures package is complete with all relevant agreements/documents as per procurement requirements.
• Drafts and/or assists in the preparation of reports and other correspondence to staff and contractors.
• Conducts research and makes recommendations related to issues involving the quality and supply of goods and services by contractors.
• Reviews and monitors disruptions in the provision of goods and services with stakeholders and recommends/coordinates alternate sourcing arrangements to ensure the continued provision of requirements.
• Analyses renewals data to identify cost savings opportunities.
• Provides relevant input specific to contract awards and maintenance and submissions to Council and Council appointed Boards or Committees, as required.
• Maintains database and monitors the level of procurement and contracting activities, providing reports as required.
• Assists in the preparation of reports and other correspondence.
• Manages information in accordance with legislation and corporate standards.
• Responds directly to stakeholder inquiries and help resolve concerns and ensures that services provided meet Regional customer service standards.
• Participates on committees, work groups, and special projects, as assigned.
• Handles information in accordance with legislation and corporate standards.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
• Acts as department's Single Point of Contact with Procurement Office, including representing of department in meetings, forecasting of procurement needs, etc.

WHAT WE'RE LOOKING FOR

• Successful completion of a College Diploma in Finance, Commerce, Business Administration or related field or approved equivalent combination of education and experience.
• Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
• Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services.
• Demonstrated knowledge of relevant Legislation, Standards, Policies, By-Laws, Acts and Regulations, and contract management methods.
• Demonstrated ability in corporate core competencies for this level.
• Advanced skills in MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
• Ability to work independently and with teams and with ability to manage competing priorities.
• Ability to travel to offsite locations in a timely and efficient manner, as required.
• Ability to work outside regular business hours, as required.

Council Approval Date

Scheduled Weekly Hours

35

Scheduled Shifts

Operational Hours

Close Date

September 30, 2026

# of Hires Needed

1

Union

CUPE Local 4900

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

Click here for more details on Benefits and Perks.