What is the Opportunity?Reporting directly to the Subcontracts Manager within the commercial team, the Contract Administrator is responsible for administration, coordination, management, and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.
The individual must have the ability to work as part of the Commercial team, and collaborate with other departments of the organization, to deliver a successful project on time, on budget, to the quality specifications established in the Project Agreement.
What You'll Do Here:- Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
- Track and manage subcontract deliverables, schedules, and performance metrics.
- Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
- Review subcontract information following handover from procurement.
- Identify and minimize areas of contractual risk.
- Administer subcontractors together with Area Manager, monitor their performance, and ensure compliance with subcontract requirements and commercial terms.
- Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
- Interact with engineering and construction departments to prepare monthly applications for payment for the corresponding subcontracts and change order measurable pay items/lump sum, provided with backup documents/field survey in accordance with contract terms.
- Work in close cooperation with the cost control team to track, evaluate, and monitor costs per applicable disciplines.
- Prepare monthly cost/quantity accruals and forecast monthly incurred costs.
- Assist the Subcontracts Manager in conducting subcontract final account reviews and process back charges, including contractor requests for release of holdback and final payment, ensuring all documentation is received and deficiencies are addressed.
- Perform general contract administration.
- Carry out any other duties and responsibilities assigned from time to time by the Subcontracts Manager and/or Prime Contract Manager.
What You Bring to the Team:- Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation, and settlement of disputes with contractors.
- Familiarity with project delivery models such as Design-Build, P3, etc.
- International major contractor experience in joint venture environments preferred.
- Experience operating within the Commercial Department of a major project.
- Experience managing packages worth $10 million or more.
- Degree in Quantity Surveying, Engineering, or equivalent work experience.
- Must be legally eligible to work in Canada.
- Excellent oral and written communication skills.
- Ability to successfully administer multiple complex contracts at the same time.
- Strong technical, communication, organizational, supervisory, and planning skills.
- Working knowledge of contract language and legal requirements of contracts.
- Expertise in documentation organization.
- Excellent people, leadership, and organizational skills.
- Expert numerical competence and spreadsheet aptitude.
- Advanced understanding of contractual, commercial, financial, and project controls.
The expected pay range for this role is $85,000 - $100,000 per year.
