Western Digital Technologies

Communications Project Specialist

Western Digital Technologies • $70K — $95K *
San Jose, CA 95123In-Person
Business Services
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 3-5+ years of experience in project coordination or communications operations.
  • Strong organizational skills to manage multiple priorities.
  • Experience working with senior leaders on cross-functional initiatives.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft 365 tools including Outlook, Teams, and SharePoint.
  • Curiosity to leverage AI tools for improving team efficiency and reporting.
  • Strong attention to detail with proactive needs anticipation.

Responsibilities

  • Maintain the integrated communications calendar for visibility and alignment.
  • Manage milestones, deadlines, and leadership engagements for communications initiatives.
  • Support planning and project management of shared initiatives across functional areas.
  • Track deliverables, approvals, and deadlines across multiple workstreams.
  • Facilitate stakeholder alignment and information flow within the communications team.
  • Support execution of executive-led communications activities, including logistics and attendee management.
  • Maintain dashboards for tracking communication metrics and performance.

Benefits

  • Comprehensive benefits package including medical, dental, and vision insurance.
  • Paid vacation and sick leave.
  • Tuition reimbursement opportunities for continued education.
  • Employee stock purchase plan and retirement savings options.
  • Diverse voluntary benefits including legal plans and pet insurance.
Full Job Description
Job Description

As WD continues to strengthen its leadership in AI infrastructure, the Strategic Communications team plays an important role in connecting business priorities, leadership messages, employee engagement, and company narrative across the organization. The Communications Project Specialist helps bring order, visibility, and operational discipline to that work by supporting communications planning, project tracking, functional engagement, reporting, and team operations, while also providing targeted administrative support for core team needs.

Essential Duties & Responsibilities

Communications Planning & Operations

Integrated Communications Planning
  • Maintain and manage the organization's integrated communications calendar, ensuring visibility and alignment across executive, employee, and corporate communications activities.
  • Manage communication milestones, deadlines, launches, events, and leadership engagement opportunities to support successful execution of strategic communications initiatives.
  • Identify scheduling conflicts and ensure communications activities are prioritized and sequenced appropriately.

Cross-Functional Project Management & Stakeholder Engagement
  • Support planning and project management across executive communications, employee communications, creative communications, and functional stakeholders for shared communications initiatives and campaigns.
  • Track action items, deliverables, approvals, and deadlines across multiple projects and workstreams.
  • Facilitate information flow and stakeholder alignment across the communications team, executive leaders, and partner organizations.
  • Serve as a connective operational resource for the team, helping ensure work moves forward with clarity, accountability, and consistency

Functional Communications & Engagement Support
  • Support the planning and execution of communications and engagement activities within executive-led functions, including functional town halls, leadership forums, and key communications moments within supported organizations.
  • Manage planning logistics, attendee communications, meeting materials, and follow-up activities in partnership with communications leads and functional stakeholders.
  • Administer post-event surveys, consolidate feedback and insights, and track follow-up actions to support continuous improvement.

Reporting & Analytics
  • Maintain dashboards and trackers that provide visibility into communications activities, channel performance, audience engagement, and upcoming priorities.
  • Collect, organize, and analyze communications metrics across channels and programs.
  • Prepare recurring reports that measure communications effectiveness and inform planning decisions.
  • Track team goals, milestones, and key performance indicators.

Project Management & Team Operations
  • Support project planning, documentation, and status tracking for major communications initiatives.
  • Manage team operating rhythms, including planning meetings, status updates, and key planning processes.
  • Develop and maintain team processes, templates, trackers, dashboards and operational tools that improve visibility, accountability, and execution across the communications function.
  • Maintain team knowledge resources, including SharePoint sites, content archives, templates, distribution lists, onboarding materials, and other shared resources to support team efficiency and continuity.
  • Identify opportunities to apply AI and automation tools to communications workflows, helping the team operate more efficiently while improving visibility, coordination, and execution.

Administrative Support

Executive and Team Support
  • Manage calendars for communications leadership, including scheduling meetings and resolving conflicts.
  • Coordinate domestic and international travel arrangements.
  • Process expense reports and reimbursement requests.
  • Create and manage purchase orders, invoices, vendor payments, and budget tracking activities.
  • Support meeting logistics, materials preparation, and other administrative tasks as needed.


Qualifications

Required:
  • 3-5+ years of experience in project coordination, communications operations, executive administration, or event planning.
  • Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
  • Experience coordinating cross-functional initiatives and working with senior leaders.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and SharePoint.
  • Curiosity and demonstrated ability to leverage AI-powered productivity tools to improve efficiency, organization, reporting, content development, and team operations.
  • Strong attention to detail and ability to anticipate needs proactively.
  • Experience tracking metrics, creating reports, and maintaining dashboards.

What Success Looks Like
  • Communications activities are visible, coordinated, and executed on schedule.
  • Leadership and stakeholder engagements are organized and well-managed.
  • Team reporting and metrics are accurate, timely, and actionable.
  • Events and communications programs are delivered smoothly with strong attendee experiences.
  • Communications leaders and functional communications partners can spend more time on strategy, messaging, and content development because coordination, tracking, logistics and reporting are handled consistently and proactively.
  • The team operates with greater clarity, consistency, and alignment across priorities, stakeholders, and communications moments.


Compensation & Benefits Details
  • An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
  • If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
  • You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD's Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

About Western Digital Technologies

Western Technology Investment is a venture capital firm that specializes in offering acquisition financing to revenue-generating firms. The firm provides debt and lease financing to venture capital backed technology companies.

Western Digital Technologies Careers

Join the innovative world of Western Digital Technologies, a leader in data storage solutions, where we are committed to empowering our global team of professionals. This is an unparalleled opportunity to advance your career with a company at the forefront of technological innovation and digital storage.

Work You’ll Do

At Western Digital Technologies, you will be part of a dynamic team that drives data innovation across various industries. Our commitment to excellence and leadership in the technology sector provides a unique platform for professionals to influence the future of digital storage and management solutions.

Explore Job Opportunities and Growth

Western Digital Technologies offers a variety of job opportunities that cater to a range of skills and experiences. Whether you’re looking for an entry-level position or a more senior role, our company is eager to support your professional growth through challenging projects and continuous learning opportunities.

Internship Programs

Kickstart your career with Western Digital Technologies through our internship programs. These positions are designed to give you hands-on experience and insights into our day-to-day operations, preparing you for a full-time role in our company. Interns at Western Digital Technologies gain invaluable industry knowledge, networking opportunities, and professional skills under the guidance of experienced mentors.

Benefits and Culture

We pride ourselves on a culture that fosters diversity, innovation, and leadership. Western Digital Technologies is dedicated to providing employees with a supportive work environment where everyone is encouraged to be their best. Our benefits package is comprehensive, including health, dental, and vision insurance, employee wellness programs, and significant career development opportunities.

Join Our Team

We are continuously hiring creative, curious, and motivated individuals who are ready to drive innovation in the technology space. Explore open positions that match your skills and interests on our careers page. At Western Digital Technologies, we value diversity and are committed to creating an inclusive environment for all employees.

Professional Development and Training

Advance your career with Western Digital Technologies through our professional development programs. We offer a range of training and development options, including leadership training, skills enhancement workshops, and diversity training sessions to help you grow as a leader and innovator in our industry.

Stay Connected

Keep up to date with the latest career tips, industry insights, and company news by subscribing to our careers blog. Personalize your experience by signing up for job alert emails tailored to your career preferences and be the first to know about new openings and exciting opportunities at Western Digital Technologies.

Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s redefining the future of technology. At Western Digital Technologies, your future is waiting.

SEARCH WESTERN DIGITAL TECHNOLOGIES JOBS

Join us at Western Digital Technologies, where your career growth is integrated with innovation and leadership, empowering you to reach new heights in the technology industry.
Learn more about Western Digital Technologies
Size
65,600 employees
Market Cap
$9.9 billion
Industry
Enterprise Technology
Net Income
$167 million
Founded
1970
5 Year Trend
-0.3%
Revenue
$16.3 billion
NASDAQ
WDC
* Ladders Estimates

Similar Jobs

Ad banner background

Get Ready For Your
Next Interview

More Jobs at Western Digital Technologies

More Business Services Jobs

Find similar Communications Project Specialist jobs:

NationwideSan Jose, CA