King & Spalding

Collections Manager

King & Spalding • $170K — $190K *
New York, NY 10025In-Person
Legal & Accounting
5 - 7 years of experience
1 month ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in Business, Accounting or Finance preferred
  • 5+ years of law firm experience in Collections at a mid-sized or large law firm
  • Advanced proficiency in Microsoft Excel (pivot tables, v-lookup)
  • Excellent time management and organizational skills
  • Proven track record in managing aged receivables and maintaining client relationships

Responsibilities

  • Utilize 3E Collections Module for monthly revenue projection
  • Schedule monthly meetings with billing partners to review inventory
  • Meet weekly with CFO and COO to discuss projections and issues
  • Negotiate client settlements with advice from billing attorney and COO
  • Prepare write-off impact reports adhering to firm policy
  • Assist in transitioning matters from departing attorneys
  • Review e-billing audit reports to troubleshoot revenue cycle issues
  • Communicate with clients for payment allocation details

Benefits

  • Hybrid work schedule with a minimum of 3 days in office
  • Opportunity for direct interaction with senior finance leaders
  • Role focused on process improvement and data-driven strategy
  • Involvement with client relationship management
  • Rich collaboration with billing departments and attorneys
Full Job Description
Position Summary:

The Collections Manager is responsible for overseeing and managing the firm's client receivables and collections process, with a focus on timely cash flow, identifying and managing problematic inventory, and building strong client and partner relationships. This role reports directly to the Director of Revenue Management while working closely with attorneys, billing department, the CFO and COO. The Collections Manager will be expected to build and collect the monthly projected accounts receivable invoices as well as addressing client billing concerns, implement effective collection strategies consistent with firm policies.

The Collections Manager proactively monitors aged receivables, facilitates communication between attorneys and clients, negotiates payment arrangements when appropriate, and ensures accurate documentation and reporting of collection activity. This role also contributes to process improvements and reporting by using data driven analytics.

Principal Duties and Responsibilities:
  • Utilize the customized 3E Collections Module to create each month's revenue projection to measure against the Firm's budgeted revenue, and to identify potential shortfalls in the monthly projection.
  • Schedule monthly in-person or Teams meetings with billing partners to review each individual's inventory and solidify collections for the month.
  • Meet weekly with CFO and COO to report on projections and any potential issues that may impact collection results.
  • Negotiate client settlements with advice and consent of the billing attorney and the COO.
  • Prepare detailed impact for write-off of accounts receivable adhering to the firm's approval policy.
  • Assist in transitioning matters handled by departing attorneys to other attorneys of the Firm; determine which matters are inactive to facilitate matters to be closed where appropriate; work with the departed attorney to collect open invoices.
  • Review billing department e-billing audit report to collectively address potential problems that may disrupt the revenue cycle.
  • Communicate with clients to obtain payment allocation details.
  • Research discrepancies in payment amounts versus amount owed. Correspond with billing attorney and client where approved.
  • Coordinate with billing coordinators and/or billing attorney to determine timing of payment for closing transactions.
  • Continue to innovate and improve the collections process.
  • Perform other tasks as assigned.

Position Specific Skills and Requirements:
  • Advanced proficiency in Microsoft Excel with pivot tables and v-lookup and ability to manipulate and analyze numbers within complex spreadsheets. - Required
  • Advanced proficiency in Word, 3E and Electronic Billing Systems. - Preferred
  • Excellent time, task management and organizational skills.
  • Proven ability to manage and reduce aged receivables while maintaining positive attorney and client relationships
  • Solid understanding of client billing cycles, fee arrangements, and payment terms
  • Ability to interpret financial data and present clear, actionable reporting to finance leadership
  • Flexibility to adapt to changing priorities in a fast-paced, deadline-driven environment

Education and General Requirements:
  • Bachelor's degree (B.A./B.S.) from a four-year college or university required; degree in Business, Accounting or Finance preferred.
  • 5+ years of law firm experience in Collections, at a mid-sized or large law firm.
  • Hybrid schedule: minimum of 3 days per week working in-person in the HHR NYC office.
  • 5 days in office beginning Monday after Thanksgiving through Dec 31st

Salary Range

$170,000-$190,000 USD

About King & Spalding

Celebrating more than 125 years of service, King & Spalding is an international law firm that represents a broad array of clients, including half of the Fortune Global 100, with 800 lawyers in 17 offices in the United States, Europe, the Middle East and Asia. The firm also represents hundreds of clients with new ventures and mid-sized companies in emerging industries.

King & Spalding Careers

There has never been a better time to explore the job opportunities at King & Spalding, a premier legal institution with a global footprint. This company stands out not only for its legal expertise but also for its commitment to growth, leadership, and innovation in the legal field.

Work You’ll Do

Join King & Spalding’s distinguished team to assist some of the most influential businesses and organizations worldwide. At King & Spalding, professionals are at the forefront of legal services, driving change across industries through a combination of deep legal expertise and broad industry knowledge. Transform the legal landscape with King & Spalding, where the culture of leadership and professional growth fosters an environment ripe for innovation and significant career advancement. Engage with a team of experts who are leaders in their fields, providing insights and solutions that redefine how legal challenges are addressed.

King & Spalding Employment Opportunities

King & Spalding is building a robust team of legal professionals to guide and support clients through complex legal challenges. The team is dedicated to delivering targeted solutions with a depth of knowledge that is unmatched in the legal sector.

Innovative Work

At King & Spalding, every position offers the chance to work on groundbreaking cases at the intersection of law, industry expertise, and digital innovation. The firm’s commitment to innovation is evident in its approach to solving complex legal challenges for its clients.

Be Part of a Great Team

Join a team that values diversity, inclusion, and professional development. King & Spalding is known for its collaborative environment, where skills are honed, and knowledge is shared. The firm’s global scale and leadership in legal services make it a powerhouse in the industry.

Future-Proof Your Career

King & Spalding offers a pathway to significant professional advancement, supported by comprehensive training, development programs, and diversity training. The firm’s commitment to career growth ensures that every team member has the opportunity to reach their full potential.

Explore

Discover how King & Spalding leads the way in client services and innovation: - Implementing cutting-edge legal strategies that set industry standards. - Offering tailored solutions that address the unique challenges of each client.

The King & Spalding Difference

With a commitment to excellence and a focus on sustainable growth, King & Spalding helps clients navigate the complexities of the legal world. The firm’s global presence and collaborative approach enable it to deliver exceptional service and results.

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Learn more about King & Spalding
Industry
Business Services
Founded
1885
* Ladders Estimates

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