Co-op and Internship Officer - Limited Term

Tracking Code: req2151

Faculty/Department: Co-op, Experiential Learning, and Career Development Office

Number of Positions: 1

Appointment Type: Limited Term

Hours of Work: 35 hours per week

Salary Range: Level 8 - Starting Salary, Step 1 $80,379

Posting Date: July 16, 2028

Closing Date: July 29, 2026 (7:00 pm EST)

Job Summary: TheCo-op and Internship Officer will be primarily responsible for the development,implementation, promotion and continued management of the co-op and internshipprograms offered to Ontario Tech students, at both the undergraduate andgraduate level. The Officer will connectstudents with co-op and internship opportunities, advise students of theprogram processes and procedures, provide ongoing career developmentand employment support and monitor students while on work terms, whilemaintaining the learning outcomes as required by the university and accreditingbodies. The Officer will supportemployer partners through the recruitment, placement and evaluation processesreinforcing Ontario Tech's reputation as a partner of choice.

Responsibilities/accountabilities:

Program Design and Development

• Reviews overall program structure, philosophy and direction of co-op delivery
• Monitors compliance with institutional policy and process as well as applicable governing bodies and legislation.
• Develops and updates as required, both regulations and procedures to maintain quality control.
• Works with the Registrar's Office, setting eligibility criteria and expectations.
• Attends on campus events and university program advisory meetings to build relationships with faculty, and employers involved in each program.
• Maintains the qualityof the program as a positive learning experience for the student and theemployer.

Program Management and Delivery

• Promotes programs to students.
• Communicates program changes to students/stakeholders in coordination with the Registrar's Office.
• Contributes to the development and updating of program policies and procedures where necessary and appropriate.
• Creates/updates promotional materials with Communications and Marketing (C+M).
• Coordinates student intake (obtain eligibility approval, etc.).
• Negotiates placement contracts and ensures quality of new placements.
• Works in collaboration with Employer Relations and designated academic faculty to ensure the quality of placements/worksites, to verify positions meet program criteria.
• Works with Academic Advisors to approve student eligibility.
• Provides 1:1 student support re: co-op and internship program guidelines, eligibility, policies and processes.
• Coordinates job offer process.
• Resolves student related issues.
• Supports student success through provision of regular feedback, coaching and 1:1 meetings.
• Resolves employer/student issues, in collaboration with.
• Coordinates with the Registrar's Office, the student's transition between workplace and school.
• Liaises closely with the Career Centre and Registrar's Office to ensure continued smooth administration of the co-op and internship program.
• Liaises with faculty members and academic advising to raise awareness of co-op and internship programs and opportunities (e.g. program mapping), as appropriate.
• Provides curricular input for and participates in the delivery of preparatory programming in collaboration with the Career Centre to ensure student readiness for the workforce.
• Monitors safety/risk management of all posted placement opportunities.
• Supports andmaintains institutional data as it relates to co-op and internship.

Employer Support

• Co-develops plans to identify new and enhance current employer partnerships.
• Supports the coordination of employer visits to campus and recruitment/networking events.
• Arranges site visits/check-ins of students on work terms.
• Liaises with placement supervisors & employer HR departments.
• Monitors safety/risk management.
• Supports employers with funding sourcing, as appropriate.
• Maintains currency onlabour market information and trends.

Assessment and Evaluation

• Communicates requirements and expectations for work-term reports and employer evaluations.
• Facilitates the completion and submission of student work term reports.
• Coordinates the grading student work term reports, with partnered faculty members.
• Facilitates completion of student-employer work term evaluations.
• Supports maintenance of program information system.
• Supports program evaluation and reporting to determine if programming is meeting student needs and generating the desired outcomes.
• Analyzes program data to inform evidence-based decisions on future programming.
• Supports the reporting and contributes towards satisfying the accreditation including data collection, surveys, and sample work/reports as required.
• Supports the provision ofreports to Deans, Faculty and institution as it relates to co-op andInternship.

Required Skills:

• Must be proficient in Microsoft Office Suite: Word, Excel, Publisher and Outlook, and must be willing to learn other computer software packages as required.
• Knowledge of web-based data management systems is preferred. Strong computer skills are essential.
• Excellent organizational and time management skills are essential in order to deal with the high volume and interdisciplinary setting, and to adapt to changing priorities as well as the ability to work as part of a team and independently.
• Proven team player.
• Must have excellent communication (written and verbal) and a proven record of past experience showing an ability to exercise tact and diplomacy when dealing with students, partners, university personnel and members of the general public.
• Must have excellent presentation skills.
• Excellent advising, problem solving and customer service skills.
• Demonstrated ability to take initiative, problem solve, exercise sound judgment and respect the confidential nature of student information.
• Demonstrated sensitivity to the needs of students with a variety of abilities, cultures and backgrounds.

Required Knowledge:

• Sound knowledge of career development, hiring practices and employment trends.
• Knowledge of cooperative education and internship programs.
• Knowledge of the university's academic programs and procedures preferred.

Required Education:

• Completionof a university program consisting of four academic years with equivalent workexperience is required.
• An equivalent combination of education and related experience may be considered.

* Verification of Academic credentials may be required

Required Experience:

• Minimum 3 to 5 years of experience of professional career development with demonstrated success in coordinating experiential learning programs such as co-ops or internships and providing career preparation in a post- secondary environment is required.
• Experience in designing, delivering and evaluating workshops and online modules.
• Previous experience in marketing, public presentations, project management and program administration.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 29, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 8/3/2026

Expected End Date: 8/3/2028