DescriptionThe Clinical Trial Budget Manager is responsible for assurance that clinical trial /site budget is of high quality and allocations are within fair market values. This role is responsible for the development and maintenance of Sites Fee Framework as well as timely and accurate coordination, processing, monitoring, and administration of payments to sites according to budget and terms. The incumbent will be responsible for the support of management goals and objectives of the department.
Duties & Responsibilities- Ensures clinical trial site budget is of high quality and allocations are within fair market values (FMV); analyze protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation parameters within FMV.
- Drives development and maintenance of Site Fee Framework.
- Sets up year-end accruals and developing plausibility checks.
- Coordinates, processes, monitors and administers payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits.
- Sets up, closes, re-opens, and submits payments within all grants.
- Effectively uses budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables.
- Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness.
- Actively remains current with industry standards, trends, and competitive intelligence on budget best practices.
- Interfaces across Medical, all TAs, Finance, Legal, and external parties e.g., investigators, site personnel, third party vendors.
- Liaises within Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions.
- Supports Finance in reviewing any issues with payment execution based on agreed contract and ensuring matching of accrual statuses.
- Liaises with Clinical Finance/Accounting Department, Legal Department (if needed) and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment related decisions (e.g., standard payment frequency) and maintain proper documentation.
- Partners with Contract Managers to identify issues and propose mitigations.
- Supports contract manager in developing negotiation strategy for site budget.
- Represents Budget group processes on local/global working groups.
- Ensures commitment to customer-centric behaviors.
- Maintains high degree of responsiveness to both internal and external requests.
Requirements- Bachelor's degree with minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry.
- Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budget.
- Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives.
- Track record in setting priorities, organization and problem-solving skills which support and enable sound decision making.
- Excellent customer service skills and high attention to detail.
- Demonstrated analytical skills and critical thinking to resolve issues in a variety of complex situations requiring new solutions.
- Excellent written and verbal communication skills and the ability to be clear and concise in a variety of communication settings.
- Experience in working with systems, applications related to clinical and/or project management planning and reporting systems.
- Excellent knowledge of computer applications (Excel, Word, Access) is essential. Knowledge of Veeva is a plus.
Eligibility Requirements :
- Must be legally authorized to work in the United States without restriction.
- Must be willing to take a drug test and post-offer physical (if required).
- Must be 18 years of age or older.
CompensationThis position offers a base salary typically between $115,000 and $181,000. The position may be eligible for a role specific discretionary bonus, relocation, and/or other compensation elements. We continuously review market data and may adjust salary ranges as needed in the future. Actual compensation will be based on job-related factors such as skills, experience, and qualifications, and other factors permitted by law. For an overview of our benefits please click here .
