About the RoleAs Chief of Staff, you will serve as the CEO's force multiplier, ensuring strategic priorities become executable work across the organization. You will improve operating cadence, eliminate bottlenecks, drive accountability, and free the CEO to remain focused on customers, investors, and strategic growth.
This role is an enabler, not an administrator: you will anticipate problems before they surface, act with judgment in ambiguity, and be a trusted thought partner to executive leadership.
ResponsibilitiesExecutive Operating Rhythm- Establish and run the executive operating rhythm across the U.S. organization
- Implement weekly executive operating reviews and improve meeting cadence
- Lead strategic planning and quarterly business reviews
- Identify organizational bottlenecks and recommend improvements
Strategic Execution & Cross-Functional Coordination- Drive execution of strategic priorities established by the CEO
- Coordinate cross-functional initiatives across Sales, Product, Engineering, Operations, and Manufacturing
- Create and maintain a company-wide strategic initiative tracker
- Manage multiple strategic initiatives simultaneously
Board & Executive Communications- Prepare Board of Directors materials and executive briefings
- Own the Board preparation process end-to-end
- Build KPI dashboards and executive reporting
- Prepare the CEO for customer, investor, and stakeholder meetings
Organizational Build- Build scalable internal operating processes as the company grows
- Support hiring priorities as the U.S. team scales
- Close the loop daily with an executive action review with the CEO
Candidate Requirements- Experience as Chief of Staff to a CEO or executive leadership, or Aide-de-Camp experience
- Background in senior program management or operations leadership
- Track record scaling organizations from startup through rapid growth, ideally at a venture-backed company
- Strong executive communications, strategic planning, and cross-functional leadership experience
- Bachelor's degree in Engineering, Business, Political Science, or Economics; MBA preferred but not required
- Military leadership experience highly valued but not required
- Advanced proficiency with Microsoft Office and Google Workspace (PowerPoint, Excel), project management tools, and CRM tools (HubSpot preferred)
- Highly organized systems thinker with strong business judgment and executive presence
- Eligibility to work in the U.S.; background check requirements may apply given the nature of the organization.
We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.
