Salary: $72,323.00 - $113,764.00 Annually
Location : City Hall, 442 W. Washington Street, Suffolk, VA
Job Type: Full Time
Job Number: 04683
Department: TREASURER
Opening Date: 09/23/2026
Closing Date: 10/7/2026 11:59 PM Eastern

Description
Under limited supervision, performs supervisory and accounting/administrative work overseeing and coordinating the activities of assigned personnel. Reconciles bank statements and interest earnings. Assists the Treasurer manage the City's cash flow and maintain banking relationships. Acts as liaison between the Treasurer's Office and Finance Department. Work involves ensuring the integrity and accounting of all activities related to the receipt, deposit, investment, reconciliation and disbursement of funds. Report to the Treasurer the results of these efforts as legally required. Work also includes verifying, researching and posting outgoing warrants/funds and incoming cash receipts. Employee must exercise considerable initiative in effective and efficient administration of departmental programs. Employee must also exercise tact and courtesy in contact with taxpayers, mortgage company representatives, and the general public. Reports to the City Treasurer.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Essential Job Functions

• Reconciles bank statements and interest earnings
• Assists the Treasurer manage the City's cash flow and maintain banking relationships.
• Acts as liaison between the Treasurer's Office and Finance Department.
• Prepare and initiate payroll tax payments; initiate payroll withholding benefit payments
• Manages the Accounting Division of the City Treasurer's Office, currently composed of two other Deputy Treasurers for Accounting.
• Invests excess operating funds. Transfer funds via check or wire to various City accounts as necessary.
• Processes accounts payables for the City Treasurer's Office.
• Oversees the processing of the City of Suffolk's weekly accounts payable file.
• Prepares monthly report of sold animal licenses and annual report of kennel licenses.
• Processes monthly and annual files and updates with the State Compensation Board/COIN system.
• Prepares and submits annual State Budget request and workload measures to the Virginia State Compensation Board.
• Transfers funds to Suffolk Public Schools on a monthly basis.
• Ensures the City of Suffolk's bank accounts are in Compliance with the Virginia Security for Public Deposits Act (SPDA) by verifying collateralization on a quarterly basis.
• Reconciles the general ledger each month for the City of Suffolk's bank account.
• Process returned checks.
• Processes bank corrections as applicable; catalogs bank statements.
• Manages the Treasurer's Office's collection and transmittal to the Department of Taxation of Virginia State Income Taxes; reconciles state income tax payments received on a monthly basis with Virginia Department of Accounts; processes uncollectable State Income Tax accounts on an annual basis.
• Calculates interest paid on tax refunds, if applicable.
• Processes requisitions and purchase orders.
• Understands banking and accounting processes.
• Prepares and analyzes financial reports for the State, Treasurer and other departments.
• Develops methods/spreadsheets that will improve efficiency of financial processing and reporting.
• Updates and maintains office records retention program within State guidelines.
• Assists auditors and prepares year-end schedules for City and State audits.
• Appraises subordinates' performances; recommends hiring, transfer, promotion, discipline, termination, etc.; provides and ensures that subordinates receive orientation and training required for assigned personnel.
• Verifies, researches and posts outgoing warrants/funds and incoming cash receipts.
• Identifies operational problems and takes corrective action as needed.
• Monitors budget line items for the City and State; prepares documentation for offices expenses and submits for payment; prepares expense vouchers for reimbursement of state office expenses.
• Assumes responsibilities of the Treasurer in his/her absence.
• Signs checks both manually and on the check signer.
• Performs miscellaneous banking duties, as required.
• Performs other related duties as required.

Required Qualifications
Graduation from a four-year college or university with a degree in accounting, finance or related field and 7 to 10 years of progressively responsible experience in accounting or related field, preferably in a government setting, and supervisory experience; or any combination of training and experience which provides the required knowledge, skills and abilities. Experience in banking or accounting strongly preferred. Requires a valid driver's license.

Must complete the Treasurers Association Certification program to achieve designation of Master Governmental Deputy Treasurer, MGDT.

Supplemental Information

• Knowledge of operations of the Treasurer Department of the City.
• Knowledge of the reporting procedures and deadlines as related to accounting and bookkeeping.
• Knowledge of modern office practices and procedures, including the handling and accounting of large sums of money.
• Knowledge of the principles and practices of accounting.
• Knowledge of supervising and assigning work to employees.
• Ability to collect information from a variety of sources and compile concise records from them.
• Ability to collect taxes in an efficient and complete manner.
• Ability to use common office machines.
• Ability to compile data from a variety of sources and prepare clear reports from them.
• Ability to type accurately at a moderate rate of speed.
• Ability to communicate effectively in oral and written form.
• Ability to exercise considerable tact, courtesy and firmness in frequent contact with the general public and businesses.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Ability of speaking and/or signaling people to convey or exchange information.Includes giving assignments and/or directions to subordinates and assistants.Includes receiving instructions from immediate supervisor.
• Ability to read a variety of informational documents, tax reports, mortgage companies documentation, cash reports, City and State code books, State tax manual, and related departmental records and reports; prepares tax reports, correspondence, and related reports and information, using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
• Ability to speak before an audience with poise, voice control and confidence.
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Ability to use and interpret various legal and government accounting terminology and language.
• Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; to utilize basic systems of algebra; and to utilize descriptive statistics.
• Ability to inspect items for proper length, width and shape.
• Ability to handle a variety of items, office equipment, control knobs, switches, etc.Must have minimal levels of eye/hand/foot coordination.
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.

Seasonal Employees- No Benefits
Part-time Employees - Sick Leave (See below)
Full Time Employees are eligible for the following benefits;

Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 - Hybrid Members
Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs.
Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.

Paid Time Off (PTO)Yearly earnings
120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)
Sick Leave
Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.

Personal Leave
All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.
Health Insurance
Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected.
Supplemental Insurances
Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance.
Employer Sponsored Short Term and Long Term Disability
Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year.
Flexible Spending Accounts
Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.
Life Insurance
The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.
Optional Life Insurance
Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves.

Family and Medical Leave Act (FMLA)
12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work.
Funeral Leave
24 hours of paid leave of absence in case of death in immediate family.
Holidays
Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.

Jury Duty
Time off with pay with difference between jury pay and regular pay or use annual leave and keep check.
457 Deferred Compensation, ROTH IRA, Traditional IRA
Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.
Employee Assistance Program
Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.

Worker's Compensation
Should an employee have an on the job injury, he/she could be eligible for Workmen's Compensation Benefits, except in cases of willful neglect.

Pay Days
Employees will be paid on the 15th and last working day of each month.
Credit Union
A Suffolk Credit Union is available to employees.
Legal Services
Employees may prepay for access to legal assistance.
Notary Public Services
Services available in the Human Resources Department.

Alternative Work ScheduleFor some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.
01

Which of the following reflects your highest level of education in Accounting, Finance, Business Administration, or a closely related field?

• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• No Degree

02

Do you have any government accounting experience?

• Yes
• No

03

Which best describes years of experience in accounting, general office administration and supervision in a government setting?

• Less than 1 year
• 1-2 years
• 3-4 years
• 5-6 years
• 7-8 years
• 9-10 years
• Greater than 10 years

04

How many years of experience do you have in a position(s) with supervisory responsibilities?

• None
• Less than 1 year
• 1 - 2 years
• 2 - 3 years
• 3 - 4 years
• 4 - 5 years
• 5 - 6 years