The Chicago office of Roetzel & Andress is seeking a legal assistant with strong corporate/tax and estate planning experience. The legal assistant will be responsible for managing day-to-day administrative and clerical needs of the practice. The ideal candidate is highly motivated, with excellent communication, organizational and computer skills.

Primary Responsibilities:
Delivers comprehensive administrative and clerical assistance to attorneys, tailored to the unique needs and priorities of their specific practice group.

Essential Duties and Responsibilities Include (but not limited to):
- Demonstrate proficiency in current legal terminology and software used within the firm.
- Draft, edit, and prepare legal correspondence, court documents, and internal forms using
document management systems and formatting tools.
- Electronically file and record documents in relevant jurisdictions, and coordinate delivery for
courts or agencies not accepting digital submissions.
- Organize, update, and maintain digital client files in iManage, ensuring all documents and
correspondence are promptly uploaded and accurately categorized.
- Process and profile all incoming, outgoing, and internal mail, digitally within the firm's
document management system, iManage.
- Effectively manage and update the calendars and schedules of assigned attorneys,
leveraging digital scheduling tools and coordinating with the Central Docketing team for
litigation deadlines.
- Communicate with clients, courts, and professional contacts on behalf of attorneys, utilizing
secure email and virtual communication platforms.
- Keep attorneys informed of daily priorities, schedule changes, and key deadlines.
- Enter and process client disbursement and billing records using established electronic
accounting procedures.
- Support colleagues during peak workload periods and assist with special projects using
collaborative technology solutions.
- Arrange and coordinate travel using online booking platforms to streamline logistics for
attorneys and legal teams.
- Adapt to evolving firm technologies, participating in ongoing training to continually enhance
operational efficiency and uphold the firm's standards.
- Interface with other departments as needed as it relates to supporting attorneys.
- Other duties or projects assigned consistent with the nature of the position and goals of the
Firm.
Knowledge, Skills, and Abilities:
- High School graduate or equivalency required; post-secondary related education or training
preferred.
- Minimum five-year prior legal assistant experience preferred.
- Typing skills of 60+ wpm required.
- Proficiency in current and emerging technologies relevant to legal practice (e.g., Word, Excel,
PowerPoint, iManage, e-filing systems).
- Demonstrated ability to work well under pressure with deadlines and changing priorities.
- Demonstrated ability to plan, organize, and prioritize work and time.
- Flexible attitude towards daily tasks.
- Demonstrates a professional and client-focused approach in all interactions with clients,
colleagues, and professional associates.
- Possesses strong knowledge of legal vocabulary and abbreviations, along with excellent
grammar, spelling, and proofreading skills.
- Proficient in practice-specific technology platforms.
Measures of Performance:
Job knowledge and efficiency
- Demonstrated job knowledge, efficiency, and sound judgment in all administrative tasks.
- Consistent quality and quantity of work, with a focus on organization, accuracy, and client
service excellence.
Technology skills and usage of technology
- Adaptability to evolving firm technologies, including active participation in ongoing training to
continually enhance operational efficiency and uphold firm standards.
Judgment and initiative
- Exercise discretion and sound decision-making in prioritizing tasks and resolving routine
challenges independently.
- Proactively identify opportunities to improve workflows, anticipate potential issues, and
suggest practical solutions to enhance team and firm operations.
Teamwork and client service
- Support for colleagues during periods of heavy workload and participation in special
projects using collaborative technologies.
Administrative and firm citizenship
- Positive teamwork, firm citizenship, and a flexible, service-oriented approach to daily
responsibilities and priorities.
Organization and accuracy of client files in iManage
- Timely and accurate organization, updating, and maintenance of client files in iManage,
including prompt uploading and categorization of all documents and correspondence.

The candidate must also pass a background check as a condition for employment.

The starting salary range for this position is $80,000 and $95,000. The benefits available include medical, dental, health savings accounts, flexible spending accounts, dependent care accounts, group term life, accidental death and dismemberment insurance, short term disability, voluntary long-term disability, 401(k)/profit sharing plan, transportation allowance, paid time off, paid holidays, employee assistance plan, and the Calm app.

Qualified candidates should submit a cover letter, resume, any other information you wish us to consider and compensation requirement to Agatha Welch at [email protected].