Reporting to the Director of Ceremonies and Special Events, the Chancellor's Residence Manager provides support in three primary functions: coordination of events, residence management, and providing support to the Chancellor and Associate of the Chancellor as needed. Events may be high-profile, confidential in nature and include external stakeholders. Events are planned on behalf of and for the University, alumni and donor communities, philanthropic and academic leaders. Serves as the key liaison with the Chancellor's Office and assists with confirming residence availability and dates for events. Prepares event briefings for the Chancellor and Associate to the Chancellor for events and activities at the Chancellor's Residence. Ensures that the residence is ready for all types of activities and events, scheduled and unscheduled. This position will also supervise and oversees the Residence Caretaker. The duties of this position require you to be on-site for all events at the Chancellor's Residence as well as serve as the primary contact for any after-hours emergencies and/or other needs at the Chancellor's Residence. The ability to report to work in the case of an emergency is essential to fulfilling the duties of this job. Guaranteed response time to emergencies, during and after work hours, can be no greater than one hour. If unable to respond within the time frame allotted, the residence manager must notify the Director and/or the Associate Chancellor immediately.
Apply By Date: August 10, 2026QualificationsMinimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position - Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
- Bachelor's degree or related experience.
- Five (5) or more years of event planning experience planning, coordinating and managing large complex events in a large institutional setting, OR A bachelor's degree or higher and three (3) years of related experience.
- Knowledge of project management principles, event logistics, budgeting, scheduling, risk management, and resource allocation.
- Knowledge of university governance, executive protocols, donor relations, and organizational dynamics.
- Ability to mentor, train, and foster collaboration with different stakeholders.
- Knowledge of financial management, procurement procedures, contract administration, and university policies.
- Knowledge of professional communication practices, event contingency planning, and issue resolution strategies including those directed to executive leadership and other VIPs.
Preferred Qualifications - Certified Meeting Planner, (CMP)Certified Meeting Manager, (CMM)
- Bachelor's degree or higher in an event/hospitality related field.
- Knowledge of UC Davis software systems (i.e., Constant Contact, Aggie Budget, Aggie TravelKFS).
- PMP Certification
Key Responsibilities - 40% - Event Production and Management
- 30% - Budget Management
- 30% - Administrative & Residence Management
Department OverviewCeremonies and Special Events plans high level and forward- facing events on behalf of the Chancellor, Provost and other members of the Chancellors Leadership Council. Events may be planned for the University community, alumni, and philanthropic, governmental, corporate, cultural, diplomatic and academic leaders. In collaboration with various university clients, manages from design to implementation annual and one-time events.
POSITION INFORMATION - Salary or Pay Range: $88,100.00 - $162,100.00 /year
- Salary Frequency: Annual
- Salary Grade: 23
- UC Job Title: EVENTS SUPV 2
- UC Job Code: 006295
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100 %
- Shift (Work Schedule): Manager will advise
- Location: Davis, CA
- Union Representation: No
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands - Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Lifting/Carrying 26-50 lbs - Never 0 Hours
- Lifting/Carrying over 50 lbs - Never 0 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 26-50 lbs - Never 0 Hours
- Pushing/Pulling over 50 lbs - Never 0 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Climbing (e.g., stairs or ladders) - Never 0 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Environmental Demands - Chemicals, dust, gases, or fumes - Never 0 Hours
- Loud noise levels - Never 0 Hours
- Marked changes in humidity or temperature - Never 0 Hours
- Microwave/Radiation - Never 0 Hours
- Operating motor vehicles and/or equipment - Never 0 Hours
- Extreme Temperatures - Never 0 Hours
- Uneven Surfaces or Elevations - Never 0 Hours
Mental Demands - Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work EnvironmentUC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Must provide own transportation to off-site events and meetings. A Valid CA Driver's license is required. Work flexible schedule, including evening, weekends and holidays. Events are held both indoors and outdoors and preparations during inclement weather may be necessary
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position - This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
