Position Information

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This position is based in the historic Greer Building on 11th Street in downtown Austin, offering a unique opportunity to work just steps from the Texas State Capitol in the heart of state government.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Oversees complex operations/business support functions for a section within the Communications Division. Reporting directly to the Communications Division Director, the candidate will provide direction/guidance in strategic policy development and interpretation; forecasting and budget analysis; contract management, project controls support, project oversight, resource allocation, purchasing, equipment, and facilities. Coordinates with HR, IT, Financial Mgmt, Procurement, Contract Services, Compliance, Support Services, and Facilities Divisions, among others to resolve issues integral to the organizations functional responsibilities. Supervises a group of professional and technical employees. Work requires extensive contact with internal agency audiences, and communications leadership. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

• Directs and oversees administrative and business functions to include contract administration, purchasing, budget, facilities management, forecasting, planning, inventory control, reporting, and coordinating and monitoring functional activities.
• Plans, coordinates and monitors activities associated with administrative support functions to include training requirements of division/office staff, time sheets and required reporting to other divisions and offices.
• Forecasts short and long-term projections including support from multiple funding sources and confers with staff to recommend priorities and future goal planning.
• Coordinates and processes accounts payables, invoices, and travel. Troubleshoots financial information, data discrepancies, and monitors accounts.
• Directs and oversees the planning, coordination, development and implementation of budgets; monitors operating budgets and provides reports, analysis and financial advice to division and office directors and their staff.
• Manages the preparation of program management, productivity, operational, and financial reports; studies and utilizes these reports to make recommendations for efficient allocation and use of resources.
• Recommends, reviews and analyzes processes for improvement and efficiency based on sound business practices, value added and operational delivery enhancement.
• Reviews and monitors budget activities, prepares reports, coordinates financial forecasting, and performs trend analysis.
• Reviews requests for resource reallocations, evaluates justifications, recommends actions and submits Additional Funding and Budget Requests.
• Supervises a group of professional and clerical employees and oversees administrative services and management of business support functions and special projects ensuring all functions are conducted in accordance with policy.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

Bachelor's Degree in Business, Public Admin, Finance or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience:

• 5 years of experience in business or support operations such as budget allocation, contract administration or resource management. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.
• Must have three (3) years supervisory/managerial experience. Project leader or lead worker experience may substitute for supervisory/managerial experience.

Licenses and Certifications:

Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

• Excellent interpersonal skills and attitude
• Willingness to collaborate and engage in a professional manner

Competencies:

• Management Information Systems
• Risk analysis procedures and methods
• Strategic planning based on business goals and objectives
• Organizational management and resource allocation
• Office management practices and procedures

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.