Position: Business Office Manager
Position Type: Full-Time
Department: Business Office
Location: Central Office
Reports to: Director of Finance and Operations
Affiliation: Non-Aligned
Salary range: $80,000-$85,000
General Description: The Business Office Manager oversees key administrative and financial support functions of the business office, including revenue collection, deposits, and data entry, ensuring accuracy and compliance with audit and municipal requirements. The role coordinates facilities rentals, supports transportation operations through vendor and billing coordination, and manages the inventory and distribution of district communication equipment. Serving as the central point of contact for the office, the Business Office Manager oversees records management, handles inquiries and incoming communications, facilitates visitor access, and supports financial reporting and continuous process improvement to ensure efficient and effective office operations.
Responsibilities:
- Oversee revenue collection processes, including tracking, recording, deposits, and data entry, ensuring accuracy and audit compliance
- Coordinate facilities rentals, including scheduling, approvals, billing, and compliance with district policies
- Provide administrative support for transportation, including vendor coordination, invoice tracking, and communication with schools
- Manage inventory and distribution of district communication equipment (e.g., walkie-talkies), including tracking and maintenance
- Serve as the central coordinator for business office operations, including oversight of records management, coordination of inquiries, management of incoming calls, and facilitation of visitor access to the office, while supporting financial reporting and process improvement initiatives
Qualifications Required: - Associate's degree in business administration, accounting, or related field, or equivalent experience
- Valid driver's license and reliable personal vehicle required, with the ability to travel to and from City Hall offices approximately 2 - 3 times per week to complete revenue deposits and related business office functions.
- Minimum of 3-5 years of administrative or office management experience, preferably in a school or municipal setting
- Experience handling financial processes such as revenue tracking, deposits, or data entry
- Strong organizational skills with the ability to manage multiple priorities
- High level of accuracy and attention to detail
- Proficiency in Microsoft Office (Excel, Word) and general office systems
- Strong communication and customer service skills
Preferred: - Bachelor's degree in business administration, accounting, or related field
- Experience in a public school district or municipal finance office
- Familiarity with financial systems (e.g., Munis, Infinite Visions, or similar)
- Knowledge of Massachusetts school finance practices and procedures
- Experience coordinating facilities rentals, transportation, or similar operational functions
- Experience supporting audits or maintaining financial records for compliance
Physical Demands: - Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.
