Job Description

Position Summary:

We have an exciting opportunity to join our team as a Business Manager - NYU Langone Heart.

NYU Langone Heart maintains a robust portfolio of current and upcoming clinical trials across Cardiology and Cardiothoracic Surgery. The faculty are specialists in cardiology and cardiac surgery, dedicated to advancing patient access to innovative technology and investigational treatments through industry-sponsored research. The Clinical Research Finance Manager is responsible for managing the study activation of all clinical trials in the NYU Langone Heart portfolio. This position reports directly to NYU Langone Heart Directors with OSR support, and works closely with Principal Investigators (PIs), Research teams, Industry Sponsors, CROs, and departmental administrative staff. The Clinical Research Finance Manger will also work closely with OSR units including Clinical Research Support Unit (CRSU), OSR-Contracts, and Institutional Review Board (IRB). The overall goal of this position is to manage budget development, negotiation, and billing terms to ensure clinical trial fiscal sustainability and facilitate efficient clinical trial activation processes.

Job Responsibilities:

• Build internal billing grid, internal budget, and prospective reimbursement analysis ensuring all research procedures, study subjects, personnel, and administrative fees are accounted for. Apply appropriate inflation and margin rates.
• Review industry budget proposals against internal budget and negotiate directly with sponsor and/or Clinical Research Organization (CRO), with input from the research team, until a satisfactory budget is attained.
• Oversight over all NYU Langone Heart industry-sponsored clinical trial budget development in accordance with study protocol and market rates, negotiating fees as applicable, during study activation and amendment/modification approval processes.
• Manage study activation for NYU Langone Heart industry-sponsored studies by managing and leading team meetings across OSR and NYU Langone Heart to identify any potential bottlenecks and track related turnaround times for contracting, budget finalization, and IRB approval.
• Authorized to coordinate escalation processes on behalf of OSR and Research teams.
• Responsible for managing OSR escalation plan(s) with a detailed focus and aim to identify and resolve potential roadblocks that may affect study activation.
• Follow OSR workflows, guidance, and best practices for study activation and approvals for amendments/modifications.
• Collaborate with Sponsored Projects staff to ensure final negotiated budget and billing terms are incorporated into executed Clinical Trial Agreement.
• Enter sponsor invoicing terms into Clinical Research Management system including appropriate visit descriptions and payments, separately invoiced procedures, optional procedures, subject stipend and travel reimbursement terms, and other reimbursable and/or invoiceable items.
• Collaborate with Research Finance to load budgets into PeopleSoft and create the chart string.
• Review study amendments for impact to budget and contract. Initiate review process when applicable.
• Maintain thorough communication and transparency with Study teams throughout study activation and post-activation amendments.
• Provide updates to NYU Langone Heart leadership on progress of all new industry studies and related amendments.
• Other duties as assigned.

Minimum Qualifications:
To qualify you must have a Bachelors degree required. Preferred in accounting, finance, or healthcare-related field.
Three or more years experience developing and negotiating budgets, clinical research, and/or billing compliance.
Working understanding of research billing compliance, including National Coverage Determinations (NCCDs) for coverage of routine costs and the CMS Research policies.
Strong familiarity with budget development, coverage analysis, and experience with budget negotiation.

Preferred Qualifications:
Masters Degree preferred (MBA, Clinical Research, or related degree).
Experience working on industry-sponsored clinical trials highly desired.
Prior experience supporting clinical trial processes and/or working on clinical trials budgets/contracts supporting industry-funded clinical trial protocols investigating drugs/devices for treating cardiology/cardiothoracic related conditions. PMP a plus.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.93 - $145,897.01 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here