is seeking a Business Assistant/AP Coordinator This team member is will be responsible for Accounts Payable and direct support to the CFO.
Administration and Coordination of Accounts Payable including:- Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
- Utilizing Blackbaud FENxt, Expense Management, maintain the A/P database, review invoices and related support; identify errors; ensure proper approval, coding, and allocation to appropriate general ledger accounts.
- Process payments through Blackbaud Payment Assistant.
- Monitor payment data related to contracts and agreements.
- Review approvals for consistency with the School's procurement policies.
- Record journal entries, reconcile accounts payable, accrued, and prepaid expenses, and related general ledger accounts.
- Coordinate approval of credit card transactions through Concur Solutions. Ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges
- Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.
Finance Office Support- Track capital expenditures and related contracts; capitalize expenditure according to the School's capitalization policy.
- Review of commercial insurance policies; facilitate renewals; reconciliation of insurance premiums.
- Annual preparation and filing of Forms 1099 and 1096 and ensure compliance with requirements for filing.
- Year end audit responsibilities including account reconciliations and workpapers related to accounts payable, accrued and prepaid expenses, disbursements, various expense accounts; other year end responsibilities as needed.
- Develop and maintain various spreadsheets and reconciliations.
- Provide direct support to the Chief Financial Officer including internal and external reporting, monthly review of trial balances and budget to actual activity;
- Review of contracts and agreements; attention to legal terminology related to indemnification, terms and conditions, renewals, cancellations and termination
- Annual data entry into various portals for industry surveys
- Perform other entry level accounting functions
- Administrative and general business related duties and special projects as may be assigned by the CFO as necessary for this position.
Desired Qualifications:- 3 years of experience in accounts payable and using a computerized A/P system; or 1 year of experience with a degree in Accounting or Finance.
- Experience using accounting software to process accounts payable.
- Knowledge of accounting principles, internal controls, prepaid expenses, accounts payable, account reconciliation and monthly closing process
- Knowledge of Blackbaud FE NXT Accounts Payable and Expense Management strongly preferred but not required.
- Knowledge of Concur Solution a plus.
- Excellent computer skills with experience using excel, creating and maintaining complicated spreadsheets.
- Superb attention to detail and strong quantitative and analytical skills required.
- Customer service oriented with the strong ability to communicate well both verbally and in writing.
- Must have a strong work ethic, exhibit professionalism and the desire to be part of our team.
- This is a 12 month on campus non-exempt position 8 to 4 or 8:30 to 4:30 and may require occasional overtime. The team intermittently may work virtually during school breaks, at the discretion of the department supervisor.
- Start date preferably by July 6.
Application: Apply through the website D-E.org. You may also forward your resume directly to [redacted].
Additional Salary Information: $40 - $42 Hourly
Dwight-Englewood offers a comprehensive benefits package including, health, dental, and vision insurance, 403(b) plan, life insurance, tuition remission, and a generous time-off policy.
