New York Public Library

Building Manager - Stavros Niarchos Foundation Library

New York Public Library • $100K — $110K *
New York, NY 10025In-Person
Education, Government & Non-Profit
Less than 5 years of experience
2 months ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in a related field or 4+ years of relevant experience
  • 4+ years in a facilities role managing building inventory and preventive maintenance
  • Direct supervision experience with staff
  • Knowledge of building equipment operations and mechanical issue resolution
  • Strong computer skills and ability to read blueprints

Responsibilities

  • Manage daily operations, maintenance, and cleanliness of the library
  • Conduct routine inspections and coordinate corrective actions for deficiencies
  • Oversee preventive maintenance for mechanical, electrical, plumbing, and life-safety systems
  • Coordinate work by contractors and vendors to ensure compliance with standards
  • Manage building-related requests and service tickets, ensuring timely resolutions
  • Support event operations by developing logistical plans and staffing requirements
  • Maintain inventory, equipment, and supplies while ensuring cost-effective procurement

Benefits

  • Full-time employment with a stable work schedule
  • Opportunity to lead a team of dedicated staff members
  • Engagement in community-oriented organizational initiatives
  • Access to learning and development in facilities management practices
  • Involvement in event planning within a cultural institution
Full Job Description
Building Manager - Stavros Niarchos Foundation Library

Department: Facilities

Employment Type: Full Time

Location: Stavros Niarchos Foundation Library

Reporting To: Eric Maurer

Compensation: $100,000 - $110,000 / year

Description

Overview

The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff. The Stavros Niarchos Foundation Library Building Manager provides direction to a team of 24 staff members and coordinates the day-to-day operation and maintenance of the facility.

We are looking for someone we can count on to:

Own:
  • All maintenance and cleaning operations at the Stavros Niarchos Foundation Library, including building audits to ensure compliance with NYPL standards.
  • The supervision of Facilities staff through scheduling, assigning duties, and inspecting work to ensure high-quality results and timely completion of special projects.
  • The management of emergency responses to weather events and system failures, coordinating snow removal, grounds work, and other site-specific tasks.

Grow:
  • Staff skills and knowledge in cleaning methods, techniques, and the proper use of chemicals and machinery.
  • Inventory management and cost controls to effectively oversee the resources and supplies required to operate the facility.

Learn:
  • How the Facilities Department collaborates with other divisions and departments.
  • Ways to improve critical work functions and increase operational efficiency.
  • Broaden your knowledge of building operations, including mechanical systems and life-safety systems.

Improve:
  • The ability of NYPL to provide patrons and staff a safe and welcoming environment.

Some expectations for this role are that within:

1 month, this person will:
  • Understand NYPL's organization and physical layout.
  • Learn the Facilities Operations team's goals, and its relationship with other departments and key contacts.
  • Conduct daily building inspections.

3 months, this person will:
  • Serve as a primary point of contact for all building related matters.
  • Participate in event planning meetings and develop logistical plans.
  • Oversee implementation of schedules for daily and periodic services.

6 months and beyond, this person will:
  • Train direct reports, including Coordinators, Supervisors, LCs, ALC's, JLC's and Porters on proper techniques and procedures for Cleaning Operations and floor maintenance.
  • Oversee the preventive maintenance program for the facility.
  • Perform inspections and assessments independently.

Responsibilities:
  • Manage the daily operations, maintenance, and cleanliness of the Stavros Niarchos Foundation Library to ensure a safe, functional, and welcoming environment
  • Conduct routine building inspections, identify deficiencies, and coordinate corrective actions
  • Oversee preventive maintenance programs, ensuring building systems-including mechanical, electrical, plumbing, and life-safety are serviced and functioning properly
  • Coordinate and monitor work performed by contractors and vendors, ensuring compliance with NYPL standards and contractual requirements
  • Manage building-related requests, service tickets, and space-use needs; prioritize tasks and ensure timely resolution
  • Support event operations by developing logistical plans, coordinating setup needs, and ensuring adequate facilities staffing
  • Maintain building inventory, equipment, supplies, and materials; ensure cost-effective procurement and proper storage
  • Prepare and monitor schedules for maintenance and custodial staff to meet operational needs
  • Implement and enforce safety protocols and compliance with applicable codes, regulations, and NYPL policies
  • Lead emergency response efforts, including weather events, system failures, and other incidents requiring immediate action
  • Collaborate with other NYPL divisions and departments to support shared initiatives, capital projects, and operational improvements


Required Education, Experience & Skills

Required Education & Certifications
  • Bachelor's degree in a related field required or 4+ years of related experience
  • Valid Driver's License

Required Experience
  • 4+ years of experience in a facilities role, maintaining building inventory, implementing and administering preventive maintenance programs, and preparing work schedules for maintenance staff
  • Experience with the monitoring and coordination of building renovations
  • Experience with directly supervising staff

Required Skills
  • Thorough knowledge of established practices and procedures for operating building equipment, including the ability to resolve mechanical equipment problems
  • Strong computer skills
  • Ability to read blueprints and a working knowledge of building monitoring systems
  • Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
  • Ability to respond quickly and tactfully to emergency situations
  • Must be able to communicate efficiently with staff, management at all levels, and outside vendors /contractors
  • Strong interpersonal, verbal, and written communication skills

Managerial/Supervisory Responsibilities
  • Oversee a team of 24 staff members
  • Interviewing, hiring, training, and performance management of staff


More...

Core ValuesAll team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive

Work Environment
  • Office setting
  • Public library setting
  • Outdoors

Physical Duties
  • Moving bins
  • Moving book trucks
  • Operating side by side, floor buffing machine and carpet extractor
  • Lifting and/or moving items up to 40 lbs. required
  • May require travel within NYC

Pre-PlacementPhysical Required?
  • Yes

Union/Non Union
  • Non-Union

FLSA Status
  • Exempt

Schedule
  • 40 hours per week
  • Monday to Friday from 9:00am - 6:00pm
  • Evenings and weekends as necessary

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

About New York Public Library

The New York Public Library is a public library system in New York City. With nearly 53 million items and 92 locations, the New York Public Library is the second largest public library in the United States and the fourth largest in the world. It is a private, non-governmental, independently managed, nonprofit corporation operating with both private and public financing. The library has branches in the boroughs of the Bronx, Manhattan and Staten Island and affiliations with academic and professional libraries in the New York metropolitan area. The city's other two boroughs, Brooklyn and Queens, are not served by the New York Public Library system, but rather by their respective borough library systems: the Brooklyn Public Library and the Queens Public Library. The branch libraries are open to the general public and consist of circulating libraries. The New York Public Library also has four research libraries, which are also open to the general public. The library, officially chartered as The New York Public Library, Astor, Lenox and Tilden Foundations, was developed in the 19th century, founded from an amalgamation of grass-roots libraries and social libraries of bibliophiles and the wealthy, aided by the philanthropy of the wealthiest Americans of their age. The "New York Public Library" name may also refer to its Main Branch, which is easily recognizable by its lion statues named Patience and Fortitude that sit either side of the entrance. The branch was declared a National Historic Landmark in 1965, listed on the National Register of Historic Places in 1966, and designated a New York City Landmark in 1967.
Learn more about New York Public Library
Size
3,000 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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