Budget/Business AnalystUSC School of ArchitectureApplication Procedure As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter, 2) Resume (including telephone and e-mail address).
Make sure to upload both documents to be considered for this position. The University of Southern California
School of Architecture is looking for a customer-centric and details-oriented
Budget/Business Analyst to join the Business Office Team. The Budget/Business Analyst will be part of a team that manages the accounts and reviews transactions for the school and works closely with students, staff, and faculty on processing business transactions.
In this fast-paced environment, the Budget/Business Analyst will have responsibilities that include but are not limited to:
Responsibilities And Duties- Assists in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts.
- Analyze overall departmental spending versus budget and prepare ad hoc financial reports as requested. Provide detailed transactional data that is easy to understand to help budget administrators make sound decisions regarding their programs.
- Administers assigned budget(s). Monitors actual income and expense and develop projections to authorize or extend financial commitments.
- Forecasts future budget performance based on knowledge of assigned operations.
- Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution.
- Interacts with central departments as a representative of the school including Purchasing, USC Travel Manager, Office of Global Initiatives and Corporate Card Services.
- Coordinated new supplier set up when requested by departments and sees the process until completion.
- Submits Workday access requests based on departmental roles and responsibilities.
- Submits corporate card change requests for procurement and travel cardholders.
- Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution.
- Sets up and maintains gift and project accounts and tracks expenditures to assure the accounts stay within budget.
- Set up and maintain Internal Service Deliveries (ISD) for central services related to school operations such as parking, hotel stays, and events.
- Reconciles account balances and activity to university financial records and initiates correcting entries.
- Coordinates fiscal year-end financial transfer and closing activity with staff and faculty.
- Provides guidance to staff and faculty regarding university expenditure policies and procedures. Assists faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.
- Reviews procurement card and travel-card transactions to ensure compliance with university policies.
- Manages purchasing requests and submits requisitions to obtain purchase orders against budget and university guidelines for goods and services.
- Purchases goods for faculty, staff and students who do not have a procurement card and reconcile transactions at the end of the month.
- Manages the Dean's approval memos for goods and services based on University and School specific expenditure policies.
- Make travel and hotel arrangements for visiting scholars and guests. Submits reimbursement requests for students and school guests as requested.
- Reviews invoices and coordinates with departments to confirm goods and services have been received.
- On a monthly basis, reconcile account balances and activity to the university financial system, researching and bringing budget variances to the attention of the supervisor for discussion and resolution.
- Provide detailed reporting to stakeholders including the Manager Budgetary Balance (MBBR) report as well as detailed transactional journal data that shows trends and where budget expenditures are occurring.
- On a quarterly basis, meet with department chairs, administrators, and supervisors to review their department financial performance.
- In addition, the successful candidate must demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Experience And QualificationsEducationRequired: Bachelor's degree
Preferred: Master's degree
Combined experience/education as substitute for minimum education
Work ExperienceRequired: 1 Year
Preferred: 2 Years
At least two years of previous experience as a Budget Business Technician, Accountant I, Financial Analyst or Business Coordinator greatly desired.
Knowledge, Skills and AbilitiesCoursework and/or experience in business administration along with work experience in an academic business office. Knowledge of financial systems such as Workday, Concur, and Student Information Systems a plus.
Compensation:This position's hiring range is $37.88/hr - $41.00/hr. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, critical skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Benefits:USC has excellent benefits, including health benefits for employees and their families with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for employees and their families; access to professional development opportunities; central Los Angeles location with easy access to commuter trains, buses, and tram pick up services at no charge to employees; discounts to a wide variety of cultural, sporting, and other campus events.
Application Procedure As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter, 2) Resume (including telephone and e-mail address).
Make sure to upload both documents to be considered for this position. #LI-MN1JOB QUALIFICATIONS:
Education
Bachelor's degree
Combined experience/education as substitute for minimum education
Work Experience
Required 1 year
Preferred 2 years
Knowledge, Skills and Abilities
Business administration, accounting or related degree and budget experience including knowledge of government
and fund accounting.
Strong computer skills with use of automated spreadsheets.
University budget experience and knowledge of university financial systems.
If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$152466.htmld
