Board of Trustees Administrator

Division: Office of the President

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $99,213 - $145,000

FLSA Status: Nonexempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

The Board of Trustees Administrator manages the day-to-day operations that support the Board of Trustees and its committees, ensuring meetings, communications, and governance activities run smoothly. This position works closely with trustees and senior leadership to coordinate Board business, maintain official governance records, and support key governance initiatives. The role requires strong organizational, communication, and relationship-building skills to ensure effective governance and the successful execution of Board responsibilities.

Coordinates Board of Trustees and committee meetings, including agendas, materials, and meeting logistics. Maintains Board records, meeting minutes, governance documents, and confidential information. Serves as the primary liaison between trustees, executive leadership, and internal departments. Supports trustee onboarding, committee assignments, and annual governance activities. Prepares governance reports and ensures Board actions are documented and completed in a timely manner. Coordinates Board of Trustees and committee meetings, prepares governance materials, maintains official records, and supports trustee communications.

Job Duties

• Leads the planning, coordination, and execution of Board of Trustees meetings and assigned Board committee meetings, including agenda development, meeting logistics, preparation of materials, and post-meeting follow-up.
• Partners with the Board Chair, committee chairs, executive leadership, Faculty Affairs, Finance, General Counsel, and other institutional leaders to develop meeting content, prepare recommendations, and ensure all governance actions are properly documented.
• Oversees the preparation, review, and maintenance of official Board and committee records, including minutes, resolutions, policies, charters, attendance records, governance rosters, and related documentation.
• Ensures voting items, approvals, and governance decisions are accurately captured in official records and communicated appropriately to relevant institutional stakeholders.
• Manages the administration of governance platforms and Board materials, including secure distribution of meeting content and maintenance of trustee information, committee assignments, and governance reference documents.
• Coordinates Board-related annual processes, including conflict-of-interest questionnaires, Form 990-related governance support, Board self-assessments, CEO evaluation administration, and governance calendar planning.
• Supports governance and nominating activities by preparing Board composition analyses, trustee term tracking, succession and candidate materials, committee assignments, and annual election documentation.
• Serves as a primary point of contact for trustees and internal leaders on board operations, governance protocols, reference materials, and information requests throughout the year.
• Facilitates onboarding and orientation support for new trustees, including introductory communications, collection of biographies, photos and disclosures, scheduling coordination, and integration into governance systems.
• Provides high-level meeting support, including attendance tracking, note-taking oversight, presentation coordination, technology management, and issue resolution during meetings.
• Develops and continuously improve governance processes, timelines, templates, and administrative standards to strengthen Board effectiveness, compliance, and operational excellence.
• Supports accreditation, audit, compliance, and institutional reporting needs by supplying governance materials, summaries, and documentation as requested.
• Other duties as directed by the President and CEO.

Minimum Qualifications

• High School diploma or GED.
• Six years of relevant experience.

Preferred Qualifications and Skills

• Bachelor's degree or master's degree.
• Responsible experience in board relations, governance, executive administration, higher education administration, healthcare administration, or a related field.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Requisition ID: 25727