Job Responsibilities- Oversees the end-to-end monthly billing cycle, from pre-bill generation through invoice submission, error resolution, and finalization.
- Manages pre-bill preparation, assignment, and distribution, balancing approximately 300-350 pre-bills per biller based on client ownership, complexity, and biller experience.
- Coordinates with attorneys and timekeepers to obtain timely pre-bill reviews, edits, and approvals, with an expected 48-72-hour turnaround.
- Reviews and processes attorney billing edits, including corrections to time entries, narratives, timekeepers, rates, and other invoice details in ProLaw.
- Oversees invoice submission through BillBlast and client billing portals, ensuring invoices comply with client-specific billing requirements and guidelines.
- Manages client billing portal requirements, including matter setup, timekeeper approvals, budgets, rates, and other prerequisites needed for successful invoice submission.
- Monitors and resolves billing errors and rejected invoices, using BillBlast error reporting to identify issues and coordinating corrections, reversals, or invoice rebuilds as needed.
- Maintains billing rates and rate updates in ProLaw, including implementing approved client-specific and annual rate changes based on agreements and intake information.
- Monitors billing progress and outstanding WIP, including mid-month WIP reviews to identify unbilled matters, investigate delays, and drive invoices toward completion.
- Produces and supports recurring management and client reporting, including billing projections, attorney/timekeeper productivity and hours reports, payout reports, quarterly client metrics, and other ad hoc billing-related reports.
Requirements- Bachelor's degree in Accounting, Finance, or related field required, or equivalent experience
- Minimum 4 years of experience in accounting, with strong experience in accounts receivable, billing, collections, cash application, and reconciliations
- Minimum 2 years of supervisory experience required
- Experience working with cloud-based accounting, billing, or accounts receivable systems preferred
- Knowledge of Microsoft Excel, including VLOOKUP and Pivot Tables
- Familiarity with cloud-based technology and artificial intelligence applications
- Strong analytical, accounting, and problem-solving skills
- Strong communication skills and ability to work effectively with clients and cross-functional teams
- Ability to set priorities with excellent time management skills; enjoys working independently with clear deadlines and deliverables
Certain states require us to disclose the pay range and benefits summary for job openings. The compensation range for this position: $93,800 - $110,300. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.
Armanino has a robust offering of benefits, including:
- Medical, dental, vision
- Generous PTO plan and paid sick time
- Flexible work arrangements
- 401K with Profit Sharing
- Wellness program
- Generous parental leave
- 11 paid holidays
For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.
For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/
