About the RoleThe Coordinator - Master Files is an integral part of Latham's Revenue Operations team. This role will be responsible for maintaining the timekeeper and client matter master billing files at the firm, while managing and maintaining the workflow of master billing files, reviewing new client matters and validating billing and rate set-ups are aligned with client agreements, ensuring accuracy and completeness, following up for missing or incomplete data, and providing Master File support and guidance to practice offices. This role will be located in our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & QualificationsOther key responsibilities include:
- Creating new timekeeper set-ups and validating complex rate logic for each timekeeper, coordinating new timekeeper set-ups with practice office human resources regarding PCN paperwork and follow-up items
- Processing master file matter maintenance change management billing file set-ups, including billing rates and exception rate hierarchies, and providing guidance to billing staff regarding client matter and timekeeper master file set-ups
- Processing master file timekeeper change management, including rates, budgets, partner promotions, associate progression and secondments, title changes, tracking academy attendance, leave of absence information, and terminations
- Preparing and maintaining complex rate logic schedules included in the firm's annual rates book and confirming client arrangements for special rate needs
- Maintaining and managing client matter and timekeeper master billing files, employee personal charge matters, and record archives, following up with practice offices to ensure maintenance is accurate and timely and evaluating and inputting appropriate billing and exception rates into 3E
- Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
We'd love to hear from you if you:
- Possess well-developed and professional interpersonal skills, including excellent written and verbal communication, and the ability to interact with people at all organizational levels
- Demonstrate the ability to take initiative and work both independently and in a team environment with a customer-service focus
- Exhibit strong organizational skills to manage time effectively, prioritize tasks, and handle multiple deadlines
And have:
- A high school diploma
- A bachelor's degree in accounting, business administration, or a related field, preferably
- A minimum of three (3) years of experience in legal billing or billing audit within a professional services organization
Benefits & Additional InformationSuccessful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program which includes:
- Healthcare, life and disability insurance
- A generous 401k plan
- At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
- Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
- Professional development programs
- Employee discounts
- Affinity groups, networks, and coalitions for lawyers and staff
Pay RangeUSD $75,000.00 - USD $95,000.00 /Yr.
