What you'll doOffice & Facilities Management
- Oversee daily administrative operations across office and warehouse sites.
- Manage facility administration - maintenance, repairs, and service contracts - and ensure a safe, organized, functional work environment.
- Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
- Develop and implement administrative policies and procedures that improve operational efficiency.
Procurement & Vendor Management
- Manage procurement of office supplies, warehouse consumables, and operational materials.
- Build and maintain vendor relationships and negotiate contracts when needed.
- Monitor purchasing processes and ensure cost control.
Budget & Finance Support
- Coordinate administrative expenses, vendor payments, and invoice tracking.
- Assist the finance team with documentation and expense management for administrative operations.
Compliance & Records
- Ensure compliance with local regulatory requirements - business licenses, permits, and operational documentation.
- Maintain administrative records and documentation for audits and internal reporting.
Team & Cross-functional Leadership
- Supervise and support administrative staff - assigning responsibilities, monitoring performance, and providing training.
- Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
- Assist with company projects related to office setup, warehouse operations, and organizational initiatives.
What you bring- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 3-5+ years of administrative management or office operations experience.
- Bilingual fluency in Mandarin and English (required).
- Experience managing vendors, facilities, and administrative budgets.
- Strong organizational and problem-solving skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office or similar office management systems.
Compensation & Benefits- Pay: $80,000-$90,000/year, depending on experience
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid Time Off (PTO)
