Benefits and HR Operations Specialist About the RoleWe're looking for a Benefits & HR Operations Specialist to own the operational core of HR: our benefits programs, our compliance practices, and the systems that hold it all together. You'll be the go-to resource for employees navigating their benefits, the person who keeps us ahead of changing regulations, and the owner of the HR tools and data that help leadership make smart decisions. If you enjoy the mix of people, process, and problem-solving, this role has a lot of room for you to make your mark.
What You'll DoBenefits Administration- Lead our annual open enrollment, from planning and vendor coordination through employee communication and follow-through
- Be the trusted first stop for employees with benefits questions, helping them understand and get the most from their coverage
- Support leave programs, including FMLA, parental leave, and disability, and guide employees through what can be stressful life events
- Manage relationships with benefits vendors and carriers, holding partners accountable for service and accuracy
- Benchmark our programs against the market and recommend improvements that keep our offerings competitive
- Process benefit changes throughout the year and support required annual filings and program reporting
- Partner with Accounting on the administration of our 401(k) plan
Compliance- Keep Cahill's employment practices aligned with federal, state, and local laws, and flag changes before they become issues
- Own required postings and regulatory coordination across all the cities and states where we operate
- Maintain and update our HR policies and employee handbook
- Track compliance training and coordinate sessions as needs arise
- Conduct I-9 audits and handle employment verifications
HR Systems & Data- Own our HR technology stack: Viewpoint (HRIS/payroll), Lattice (performance management), and Cypher (learning management)
- Keep data accurate and systems running smoothly
- Document and maintain HR's standard operating procedures so our processes are consistent
What You Bring- 1-3 years of experience in HR, with hands-on exposure to benefits administration, HR compliance, or HRIS
- A sharp eye for detail and a strong sense of organization; you catch the things others miss
- Comfort with data: you can pull reports and spot trends
- Solid proficiency in Microsoft Office, especially Excel
- The judgment to handle sensitive and confidential information with discretion
- Strong interpersonal skills and a genuine interest in helping people
- The ability to manage competing priorities, adapt quickly, and work well across departments
Nice to Have- Experience with HR technology (HRIS, benefit platforms, LMS and performance tools)
- Experience in construction or another project-based industry
Physical Requirements:The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. This position will be regularly required to:
- Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
- Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
- See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
- Sit at a desk for prolonged periods of time working on a computer.
- Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate.
- Must be able to lift up to 15 pounds at times.
- Must be able to lift up to 30 pounds occasionally.
What Can Cahill Offer You? - Employment - This is a full-time position located in downtown San Francisco. This role is hybrid, with a minimum of 3 days in the office. In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
- Healthcare Benefits - We provide coverage options with a PPO plan, an HMO plan, including Kaiser. Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options are available for spouse/partner and family coverage. Additionally, we offer a Medical FSA option.
- Retirement - Our 401(k) plan includes significant employer matching and an annual discretionary contribution. We also offer financial advisors to help you plan for your future.
- Time Off - We understand the importance of balancing work and personal life. Our flexible PTO package allows you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and will accrue 3 additional weeks of PTO in the first year.
- Volunteer Time Off - We provide paid time-off for volunteering, so our team members can make a meaningful impact to the communities we serve.
- Wellness Program Cahill's Wellness Program supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.
The base hourly salary for this non-exempt role is targeted between $40.00 - $46.00.
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