2-4 years of experience in data coordination or program management
Strong proficiency with spreadsheets and reporting systems (e.g., Google Sheets, Excel)
Experience building organized tracking systems and reports
Exceptional organizational and detail-oriented skills
Strong written and verbal communication abilities
Demonstrated ability to manage multiple priorities effectively
Comfortable working with various teams and supporting multiple stakeholders
Responsibilities
Manage data collection processes for multiple initiatives
Support the building of reporting systems for program monitoring
Generate regular reports on program participation and progress
Ensure accurate and timely data collection
Monitor and follow up on missing data from stakeholders
Maintain organized datasets for internal and reporting use
Identify and recommend improvements to data systems and tracking methods
Coordinate logistics for program activities and events
Benefits
This position is full-time and works 12 months
Offers 403b options with a 6% match after one year
Generous PTO and sick time benefits
Includes biannual team social gatherings
Full Job Description
Associate Manager of Programs
Position summary:
The Associate Manager of Programs is responsible for supporting the operational and data management needs of the Programs & Services team. Reporting to the Director of Programs & Services and supporting Associate Directors across program areas, this role ensures that program data systems, trackers, reporting tools, and operational processes are accurate, organized, and effective.
This role serves as the central point person for program data tracking, reporting, and operational coordination. In addition to managing data collection processes, the Data Manager will build and maintain trackers, generate reports, monitor completion of deliverables, and support program leaders in using data to manage implementation effectively.
The ideal candidate is highly organized, systems-oriented, detail-driven, and comfortable managing multiple operational and data-related priorities simultaneously. Responsibilities:Data Management, Reporting & Tracking Systems
Responsible for data collection processes across multiple initiatives and stakeholders
Support in the building and implementation of reporting systems used to monitor program implementation and deliverables
Generate regular reports for the VP, Director and Associate Directors related to participation, program progress, deliverables, and completion rates
Ensure data is collected accurately, completely, and on time
Monitor submission of required data and proactively follow up with coaches and stakeholders regarding missing or incomplete information
Maintain clean, organized, and accessible datasets for internal use and reporting
Support basic data analysis and trend tracking to inform operational decision-making and identify brightspots
Identify gaps or inconsistencies in data systems and recommend improvements to processes and tracking methods that will strengthen program implementation
Identify delays, missing deliverables, or operational risks and escalate appropriately
Support operational processes that are unique to specific projects including vendor logs, program documentation, and workflow coordination
Logistics & Administrative Support
Coordinate logistical needs for program activities and events, including:
Booking travel and accommodations
Ordering books, materials, and program supplies
Reserving meeting space, catering, and technology needs for teams and whole staff training and events.
Preparing materials for meetings, professional development sessions (printing, copying, assembling packets) and school/district workshops
Setup and breakdown of events
Provide administrative support for program team staff including scheduling meetings, coordinating calendars, and supporting communications across teams
Key Qualifications
2-4 years of experience in data coordination, operations, program management, or administrative support
Strong proficiency with spreadsheets, trackers, and reporting systems (Google Sheets, Excel, Airtable, or similar tools)
Experience building and maintaining organized tracking systems and reports
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Demonstrated ability to manage multiple priorities and meet deadlines
Ability to follow up consistently and professionally to ensure accountability
Comfort working across teams and supporting multiple stakeholders simultaneously
Experience with CRM or data systems (e.g., Salesforce, HubSpot) preferred
Perks and Compensation
This position works 12 months and is a full-time position
Salary range: $89,758 - $104,717 per year, based on experience. Starting salaries are based on metrics that are non-negotiable to ensure equitable practices.
403b options, with 6% match after one year of employment.
Full benefits available, including generous PTO and sick time.
