Position Specific Responsibilities

• Develop and implement a comprehensive and effective recruitment strategy resulting in achievement of enrollment targets for all graduate and certificate programs in the College of Science and Engineering. Serve as the primary recruiter.

• Manage all aspects of on-campus recruiting events such as information sessions/webinars and graduate fairs and Graduate Open House in coordination with LMU partner offices, including Graduate Admissions and Career and Professional Development.

• Responsible for off-campus recruiting events (local corporate education fairs, and out-of-the-area graduate student recruiting forums) to ensure that the LMU SCSE Graduate Programs are represented at as many appropriate events as possible to generate a large applicant pool.

• Develop on-going assessment to ensure recruitment activities are effective in attracting prospective and targeted applicants to the LMU SCSE Graduate Programs.

• Establish, maintain and leverage local industry connections for program promotion; Represent LMU within the science and engineering community and at professional organizations or associations.

• Manage existing LMU databases effectively to improve the recruitment process to generate a larger applicant pool. Analyze effectiveness and implement/program/create additional forms, queries and reports to improve.

• Collaborate with LMU Enrollment Management and LMU Marketing & Communications to implement a marketing plan to increase program awareness and drive enrollment. Manage promotional activities/strategies such as social media campaigns and creation of physical promotional materials. May be responsible for managing the databases used in the recruiting process as well as the databases used for academic records for enrolled students.

• Analyze data to assess the effectiveness of active strategies and analyze other tools and products for implementation.

• Support the admissions process by managing prospect data and communicating with prospective students to ensure a positive and seamless experience.

• Collaborate with department chairs and associate deans for the improvement and advancement of all Seaver graduate programs. Support Associate Dean with program assessments.

• Work with academic budget team and the Associate Dean to develop appropriate graduate budget for Seaver graduate programs.

• May supervise graduate assistants and work study students who interact with prospects and applicants.

• Attend events such as Graduate New Student Orientation, Graduate Open House, Graduate Fairs, Graduate Research Symposium and the Graduate Awards Celebration.

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the LMU. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

QUALIFICATIONS/REQUIREMENTS

• Typically, a Masters degree or equivalent experience; Masters degree in Science and Engineering or counseling extremely helpful. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum three years experience in an academic program office. Experience in graduate or undergraduate admissions at a not-for-profit university strongly preferred.

• Demonstrated knowledge in the areas of: recruiting, marketing, social media, higher education curriculum, course sequences and requirements, course offerings, admissions requirements, graduation requirements, university resources and facilities. Familiarity with academic processes and procedures, Registrar office, and Financial Aid office.

• Ability to multi-task, plan, organize and execute day-to-day operation; work under deadlines and maintain a detail-oriented approach to each task; ability to prioritize and delegate the flow of work on a daily basis; ability to write and edit, prepare memos and minutes, type reports and other documents efficiently.

• Highly developed organizational and customer service skills.

• Demonstrated computer proficiency in Microsoft Office (Excel, Word, PowerPoint and Access), Adobe suits and other campus databases.

• Maintain highly effective working relationships with key faculty, academic personnel, Events Scheduling Office, Catering Services, Campus Graphics, Bookstore, and all off-campus vendors.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Salary range

Please note that this position may not be eligible for visa sponsorship now or in the future.