The
Associate Director of Finance position provides support to the Complex Director of Finance in providing continuous leadership and guidance in matters relating to the financial operations of the hotel by providing accurate and timely financial reports to assist management decision making process, maintaining acceptable internal control procedures designed to safeguard owners/investors assets, ensures compliance with all Federal, State, Local regulations. Additional responsibilities include staffing, training, scheduling of employees; planning organizing, directing, and coordinating all department activities to ensure efficient operation.
Essential Functions and Responsibilities- Manages/oversees the accounting and receiving/storeroom department to ensure optimal efficiency of financial operations and adherence to Loews commitments to management contract
- Directs or prepares all financial information required at FSC by accounting department including audit, accounts payable, payroll etc.
- Prepares all financial reports including P&L and supplemental reporting to Loews, ownership, bank etc.
- Interprets and analyzes monthly financial statements and presents to management/owners/partners
- Prepares and reviews forecasts according to the established schedule, for distribution of operational information necessary to assist management in decision-making in cost and payroll control
- Monitors revenues/expenses and ensure accurate recording of information to Loews established guidelines
- Compiles financial data related to operations, investigate and critique variances from expectations to determine cause and recommend appropriate management response to insure attainment of hotels financial objectives
- Evaluates and determines course of action to improve hotel's performance on FSC scorecard
- Monitors all internal financial controls to include purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll, and employee records to ensure policies are enforced according to Loews standards
- Coordinates annual internal and external audit processes
- Serves as active member of Executive Committee and attends all meetings of same
- Assists Area Director of Finance in preparation of annual profit plan
- Assists Area Director of Finance in the capital planning process
- Assists division and department heads in the preparation of their respective budgets
- Maintains files, pertaining to and ensuring compliance with, insurance policies, all contracts, and legal agreements
- Ensures proper, timely payment of fees for licenses, permits, regulatory contracts/insurance and all taxes
- Attends various departmental meetings to maintain effective working relationships with operational departments and staff
- Approves as needed all purchase orders, payroll submittals, accounts payable invoices, cash transfers to owners, manual checks, balance sheet and bank reconciliation's, month end journal entries, bad debt write-offs, all Loews inter-hotel and corporate charges
- Directs cash management activities to ensure the proper use and timely availability of funds
- Conducts/oversees monthly audit of General Cashiers vault
- Interviews, selects, trains, appraises, coaches, counsels, and disciplines accounting personnel according to Loews standards
- Follows New Hire Training and on-going Star Service Competency programs in accordance with hotel policy
- Evaluates individual employee performance, determines areas in need of improvement or requirements for advancement, establishes goals, objectives and training needs required to achieve same
- Participates in MOD program as required
- Other duties as assigned
- Regular attendance in conformance with standards
- May be required to work varying schedules to reflect business needs
- Required to attend all training sessions and meetings
Supportive Functions and Responsibilities- Promotes and always applies teamwork skills
- Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
- Executes emergency procedures in accordance with hotel standards
- Complies with required safety regulations and procedures
- Attends appropriate hotel meetings and training sessions
- Complies with hotel standards, policies, and rules
- Recycles whenever possible
- Remains current with hotel information and changes
- Complies with hotel uniform and grooming standards
- Other duties as assigned
Qualifications- Extensive knowledge of computer-based front and back of house Accounting Management Systems
- Prolific in Windows, Excel and MS-Office software operating systems and applications
- Ability to assemble, analyze, understand, and present integrated spread sheets and complex technical information to all levels of management
- Organization/prioritization skills necessary to meet deadlines
- Effective management, leadership, organizational and communications skills
- Working knowledge of basic office equipment, i.e., fax, copiers, printers, calculators
- Ability to work flexible schedule to include weekends and holidays
Education- Bachelors or higher degree in Accounting/Finance, or equivalent experience
Experience- Four to six years progressive experience in managing Hospitality Accounting operations
