The Assistant Property Manager will support the Property Manager in overseeing the day-to-day operations of multiple properties within the portfolio. This role ensures properties are well-maintained, tenants are satisfied, and financial performance meets company objectives. Responsibilities include operational oversight, tenant relations, financial management, contract administration, and capital project coordination.
Key Responsibilities:Property Operations & Tenant Services- Assist in managing daily operations of assigned retail, industrial & suburban properties.
- Conduct regular building inspections to maintain standards and compliance.
- Oversee Tenant Services, Property Administration, Payables, and Office Administration.
- Communicate with the Property Manager regarding operations and any unusual matters that might affect approved plans and budgets.
Financial Management- Assist with the development, submission, and administration of the annual operating budget.
- Help prepare and monitor property budgets and financial reports.
- Assist with the preparation of monthly financial reports with the accounting department for senior management review.
- Assist in the delivery of accurate financial planning, reporting, and control for operating and capital budgets.
- Oversee rent collections and follow up on delinquencies as required.
Contract & Vendor Management- Assist in the review and negotiation of building services contracts to ensure cost-effective practices.
- Oversee administration and ensure timely organization of all contracts and related files.
- Coordinate with vendors for services such as cleaning, landscaping, and security.
- Assist in obtaining bids and managing service contracts.
Capital Projects- Oversee preparation and ongoing administration of capital project documentation, contracts, and related functions.
Compliance & Reporting- Assist with ensuring properties comply with local regulations, safety standards, and company policies.
Qualifications:- Office experience considered an asset.
- Property Management designation (RPA, FMA) considered an asset.
Experience:
- 3-5 years of property management experience with administration and financial management responsibilities.
- Experience providing guidance and support to administrative or site staff.
- Experience maintaining tenant relations and providing excellent customer service.
- Experience reviewing organizational structures and implementing process improvements.
Skills & Competencies:
- Strong leadership, communication, interpersonal, and problem-solving skills.
- Ability to use sound judgment and handle complex situations professionally.
- Ability to multitask and thrive in a fast-paced environment.
- Financial acumen and attention to detail.
- Proficiency in property management software and Microsoft Office Suite.
- Yardi experience is an asset.
The base salary for this position is between $65,800.00 to $109,700.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.
WHAT WE OFFER- 3 weeks of vacation per year
- 3 paid personal days per year
- Half-day every Friday before a long weekend
- Eligible to participate in our annual performance based bonus program
- A comprehensive health benefits plan that supports you and your family
- Up to $2,000 annual education allowance
- Up to $5,000 annual mental health coverage
- A friendly, welcoming, and supportive culture
- Many social and team events!
