Title: Assistant Payroll Operations Administrator: Central Administration #00214

State Role Title: Financial Services Manager I

Hiring Range: $68,717.00 - $112,693.00

Pay Band: 5

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

To provide technical support to the DOC Payroll Staff in the form of payroll system guidance and training, policy/procedure interpretation, development, and revision, complex problem resolutions, and special payroll related projects by maintaining a working knowledge of CIPPS, as directed by the Payroll Director.
To supervise employees who maintain the petty cash account, distribute reports, etc. This position also serves as a back up to the Payroll Director for decision making and certifying payrolls.

Minimum Qualifications

Considerable knowledge of payroll practices as well as working knowledge of payroll systems/applications. Ability to analyze fiscal transactions for compliance with payroll procedures and regulations, to perform detailed work with numerical data, and to make mathematic calculations rapidly and accurately. Ability to apply and explain established policies, procedures, and regulations. Ability to communicate verbally and in writing, and to adapt to changes in policies, procedures, and priorities.

Experience in supervision/management and experience in a computerized payroll environment.

Ability to complete the Virginia Ethics Council Conflict of Interest (COI) filing within two (2) business days of hire and annually thereafter, in accordance with the Code of Virginia A7 2.2-3100.
Ability to complete COI training within two (2) months of hire and every other year thereafter, as required by Code of Virginia A7 2.2-3132.

Additional Considerations

Advanced knowledge, education, training, or certification in Accounting, Business Administration and/or 5+ years of State Service with extensive experience with payroll and benefits with a combination of accounting course work or acquisition of an American Payroll Association Certification (FPC - Fundamental Payroll Certification or CPP - Certified Payroll Professional).

Special Instructions

You will be provided a confirmation of receipt when your application and/or rE9sumE9 is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or rE9sumE9 for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or rE9sumE9s will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or rE9sumE9.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or rE9sumE9.

Contact Information

Name: Human Resources



Email: EMAILED APPLICATIONS/RC9SUMC9S / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.