Summary

The Assistant Manager, Cost Assurance position is responsible for managing the end to end cost cycle to ensure all business payable transactions are identified and processed. This position also will enforce processes to ensure completeness, accuracy, and timeliness of AP transactions. This position will work closely with vendors and other departments to improve business relationships to promote coherent and streamlined processing. This person will ensure policies and procedures (P&P's) are adhered for both A/P and A/R. The Assistant Manager - Cost Assurance will also support the Manager manage departmental projects to improve processes and the systems to increase efficiency.

Responsibilities

• Manage entire AP process from AP invoice creation to aging management to achieve or exceed set KPIs
  • Monitor all pending transactions and manage weekly AP processing status to ensure completeness, accuracy, and timeliness
  • Manage researching, analyzing, and resolving discrepancies resulting from rejected invoices or known issues with A/P or A/R.
  • Continue assessing processes and enhance procedures, training, system updates, and relationships to improve process effectiveness
  • Reviewing all invoices and backup for completeness and accuracy, ensuring proper documentation/approvals
  • Coordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications to improve team effectiveness
  • Administering training and direction to teammates
  • Guide team with general issues resolution and follow up to complete the issues resolution
  • Manage escalated cases and implement proper remediation including escalation to upper management
• Maintain AP log to ensure completeness of all manual billing
  • Utilize dashboard to advise on member performance and assist with improvement plan
  • Manage rate escalation process including timely rate collections and calculation based on rate term expirations
  • Compose and guide team member composing Red Folders
• Explain different methods and their pros & cons so that team can develop deeper understanding on various resolution methods
  • Monitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutions
  • Manage Issues Tracking Log to facilitate efficient issues resolution progress
  • Monitor billing rejects and correct or guide team members to correct and resubmit
  • Participate in inter-departmental projects as SME
  • Identify training opportunities and advise management with training proposals
  • Other duties as assigned

Compensation Range

$86,000 - $96,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Skills:

• Proficient verbal and written communication skills Required
• Knowledge in basic accounting concepts (General Ledger) Required
• Advanced MS Excel skills Required
• Proficient in SAP Required
• Proficient in PowerBI modifications Preferred
• Knowledge of KPI development and measuring methodology Preferred
• Knowledge of Internal control development and monitoring Preferred
• Knowledge of Process Improvement methodology Preferred
• Project management framework Preferred

Education & Experience

• Bachelor's Degree Required
• 6 - 9 years of experience relating to AP management, Accounting, and/or Billing Required
• 7 - 11 years of experience relating to Account closing, Process Automation, and/or System Design Preferred
• 1 - 3 years of supervisory experience Required
• Training in GAAP Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Possibility of domestic travel - 5%
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 10lbs
• Carry up to 10lbs
• Stand/walk

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position will be located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.