Vanderbilt University

Assistant Director, Preceptor Engagement

Vanderbilt University • $75K — $95K *
Nashville, TN 37211In-Person
Healthcare
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent experience required, Master's degree preferred in relevant fields
  • Five years of experience in healthcare or program management
  • Demonstrated budget management and finance coordination experience
  • Advanced Practice Nursing experience preferred
  • Experience in academic clinical environments preferred
  • Familiarity with Exxat or similar systems preferred

Responsibilities

  • Develop and manage annual budget for Preceptor Engagement Department
  • Implement preceptor recruitment strategies on regional and national levels
  • Create structured retention strategies for preceptors
  • Design and administer incentive programs, evaluating their effectiveness
  • Plan and coordinate recognition events for preceptors
  • Establish Key Performance Indicators for recruitment and retention metrics
  • Collaborate with faculty for consistent preceptor feedback and training

Benefits

  • Opportunity to lead and innovate in preceptor management
  • Exposure to high-level finance management and budget oversight
  • Chance to develop and implement recruitment strategies
  • Engagement with various healthcare professionals and institutions
  • Opportunity to contribute to recognition and development of preceptors
Full Job Description
Job Description

Key Functions and Expected Performance:

Department Budget Oversight and Fiscal Management
  • Develop and manage the annual Preceptor Engagement Department Budget.
  • Oversee all financial allocations related to preceptor incentives, recognition awards, preceptor gifts. adjoint faculty materials, engagement programming and recognition events.
  • Monitor budget performance and spending trends.
  • Prepare quarterly and annual financial reports for the Assistant Dean of Clinical Affairs.
  • Routinely coordinate with VUSN Finance to review expenditures, forecast future needs, ensure compliance with university purchasing and gift policies and support annual budget planning cycles.
  • Evaluate return on investment for incentive and engagement initiatives.
  • Recommend strategic reallocations based on utilization data and growth trends.


Preceptor Recruitment Strategy and Pipeline Development
  • Design and implement a comprehensive regional and national preceptor recruitment strategy.
  • Develop specialty-based recruitment plans aligned with program growth and workload data.
  • Establish and maintain relationships with alumni, health systems, private practices, and professional partnerships.
  • Represent VUSN at conferences and professional events to cultivate long-term preceptor partnerships.
  • Create structured outreach campaigns and track engagement metrics.


Preceptor Engagement, Retention and Relationship Management
  • Develop and maintain a centralized preceptor relationship management system.
  • Standardize onboarding and communication touchpoints.
  • Implement tiered retention strategies based on preceptor engagement history.
  • Develop structured preceptor training modules to increase preceptor confidence and participation.
  • Collaborate with faculty to ensure consistent preceptor feedback loops.


Incentive Program Management
  • Design and administer structured monetary and non-monetary incentive programs.
  • Evaluate peer benchmarking data to inform incentive models.
  • Ensure transparent criteria for eligibility and distribution of incentives.
  • Monitor participation and retention outcomes linked to incentive structures.
  • Present annual incentive strategy recommendations to leadership.


Recognition and Event Leadership
  • Plan and execute annual and specialty-based preceptor recognition events.
  • Oversee event logistics including venue coordination, catering, budget tracking, vendor management, speaker coordination, continuing education components and virtual participation options.
  • Identify and coordinate keynote speakers and faculty presenters.
  • Evaluate event outcomes and refine engagement programming.


Data, Reporting and Strategic Metrics
  • Establish Key Performance Indicators related to preceptor recruitment growth, retention rates, incentive utilization, event participation, and specialty coverage gaps.
  • Collaborate with the Director of Clinical Affairs Operations to develop dashboards.
  • Provide quarterly strategic engagement reports.
  • Use data to inform budget and resource allocation decisions.


Cross-Functional Leadership
  • Collaborate with VUSN Clinical Affairs leadership and staff as well as faculty and specialty directors.
  • Serve as centralized engagement liaison for system-level preceptor relationships.
  • Support coordinated institutional outreach strategy to avoid duplicative efforts.


Supervisory Relationships:
  • This position has no direct supervisory responsibility currently. This position reports administratively and functionally to the Assistant Dean for Clinical Affairs.


Education and Certifications:
  • Bachelor's degree or relevant job experience required
  • Master's degree preferred (Nursing, Healthcare Administration, Business or related field)


Experience and Skills:
  • Five years of experience in healthcare options, program management, relationship management or academic clinical environments.
  • Demonstrated experience managing budgets and coordinating with finance teams.
  • Advanced Practice Nursing experience preferred.
  • Experience in academic clinical placement environments preferred
  • Experience managing event budgets or professional recognition programming preferred.
  • Familiarity with Exxat or similar systems preferred.

About Vanderbilt University

Vanderbilt University is a private research university located in Nashville, Tennessee. It was founded in 1873 and named after shipping and rail magnate Cornelius Vanderbilt, who provided the school its initial $1 million endowment despite having never been to the South. Vanderbilt enrolls approximately 12,000 students from all 50 U.S. states and over 100 foreign countries in four undergraduate and six graduate and professional schools. The university is organized into ten schools, including four undergraduate and six graduate and professional schools. Vanderbilt is ranked among the top 20 universities in the United States by U.S. News & World Report, and is considered one of the most prestigious universities in the world. Vanderbilt's endowment is one of the largest among American universities, standing at $7.2 billion as of 2020.
Learn more about Vanderbilt University
Size
12,700 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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